Experian 2011 Annual Report Download - page 75

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Governance Corporate governance statement 73
The Company’s website www.experianplc.com is
a very important method of communication
with shareholders and all material
information reported to the regulatory news
services, together with copies of annual and
half-year results and interim management
statements, is published on the Company’s
website so that all shareholders can
have full access promptly to Company
announcements.
The Board is also committed to
ensuring that any concerns of private
shareholders are dealt with and, on its
behalf, the Company Secretary oversees
communication with these shareholders.
A 'Shareholder Questions' card is issued
with the shareholder documentation
for the annual general meeting and the
Company receives numerous questions
from private shareholders using the card.
The Company Secretary ensures that the
Company responds to shareholders directly,
as appropriate, at or following the annual
general meeting.
The annual general meeting is an important
event in Experian’s corporate calendar and
provides a valuable opportunity for the
Board to communicate with shareholders
and meet with them on an informal basis
before the main business of the meeting. All
directors attend the annual general meeting.
Experian’s 2011 annual general meeting
will take place on Wednesday 20 July 2011
and shareholders are encouraged to attend
the meeting and use the opportunity to ask
questions. However, given the size and
geographical diversity of the Company’s
shareholder base, attendance may not
always be practical and shareholders are
encouraged to use proxy voting on the
resolutions put forward. Every vote cast,
whether in person or by proxy, is counted,
because votes on all matters except
procedural issues are taken by a poll.
In accordance with the UK Corporate
Governance Code, details of proxy voting
by shareholders, including votes withheld,
are made available on request and placed
on the Company’s website following the
meeting. In 2010, voting levels at the annual
general meeting showed an increase to 66%
of the issued share capital of the Company,
compared with 63% in 2009.