Experian 2016 Annual Report Download - page 73

Relations with shareholders and others
Set out below are some of the ways in which the Company interacts with investors and others, and keeps abreast of their views:
Board – an investor relations and media report is circulated before every Board meeting and contains a commentary on the
investment community’s perception of the Company, media reports, share price performance and analysis.
Engagement with investors – this year, Roger Davis, as chairman of the Remuneration Committee, consulted major investors
and others in relation to future remuneration arrangements.
Investors and analysts – the executive team has an ongoing programme of dialogue and meetings with institutional investors and
analysts, at which they discuss a wide range of issues including strategy, performance, management and governance, within the
constraints of information already made public. The announcements of the annual and half-year results and trading updates provide
opportunities for the Company to answer questions from analysts, covering a wide range of topics. Investor roadshows took place
during the year in London, Edinburgh, Boston and New York.
Annual General Meeting – this important event provides a valuable opportunity for the Board to communicate with shareholders
and to meet them informally before the main business of the meeting. All directors attended the 2015 AGM, including the Audit,
Remuneration, and Nomination and Corporate Governance Committee chairmen.
The 2016 AGM will take place on Wednesday 20 July 2016 in Dublin. Shareholders are encouraged to attend and to use the opportunity
to ask questions. However, if it is not practical for shareholders to attend, we encourage them to use proxy voting on the resolutions put
forward, all of which (with the exception of procedural resolutions) are taken by a poll. In 2015, voting levels at the AGM were 69% of the
Company’s issued share capital, compared with 69.3% in 2014.
Private shareholders – the Company Secretary, Charles Brown, oversees communication with private shareholders, and
ensures direct responses as appropriate in respect of any matters raised by shareholders. The Company issues a ‘Shareholder
Questions’ card each year, with the AGM documentation. Mr Brown ensures that the Company responds to shareholders directly,
as appropriate, either at or following the meeting.
Website – the Company’s website is an important channel for communicating with shareholders. All material information
reported to the regulatory news services is published there, together with copies of annual and half-year results announcements
and trading updates.
Investor relations app – this contains information on our financial performance, together with reports, presentations and news of
upcoming events.
Experian website
The Experian website (www.experianplc.com) contains additional information on our corporate governance. There you will find:
• Terms of reference of the principal Board committees
• The schedule of matters reserved to the Board
• The Company’s memorandum and articles of association
• Details of AGM proxy voting by shareholders, including votes withheld
• Schedule of responsibilities of the Chairman and Chief Executive Officer
71Governance •Corporate governance report