Kodak 2006 Annual Report Download - page 161

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Q. What is the deadline to propose actions for consideration at the 2008 annual meeting?
A. For a shareholder proposal to be considered for inclusion in Kodak’s proxy statement for the 2008 annual meeting, the Secretary of Kodak must
receive the written proposal at our principal executive offices no later than December 4, 2007. Such proposals must comply with SEC regulations
under Rule 14a-8 regarding the inclusion of shareholder proposals in company-sponsored proxy materials. Proposals should be addressed to:
Secretary
Eastman Kodak Company
343 State Street
Rochester, NY 14650-0218
For a shareholder proposal that is not intended to be included in Kodak’s proxy statement under Rule 14a-8, the shareholder must deliver a proxy
statement and form of proxy to holders of a sufficient number of shares of Kodak common stock to approve that proposal, provide the information
required by the by-laws of Kodak and give timely notice to the Secretary of Kodak in accordance with the by-laws of Kodak, which, in general,
require that the notice be received by the Secretary of Kodak:
• not earlier than the close of business on January 9, 2008, and
• not later than the close of business on February 11, 2008.
If the date of the shareholder meeting is moved more than 30 days before or 30 days after the anniversary of the 2007 Annual Meeting, then
notice of a shareholder proposal that is not intended to be included in Kodak’s proxy statement under Rule 14a-8 must be received no earlier than
the close of business 120 days prior to the meeting and no later than the close of business on the later of the following two dates:
• 90 days prior to the meeting, and
• 10 days after public announcement of the meeting date.
You may contact our Secretary at our principal executive offices for a copy of the relevant by-law provisions regarding the requirements for mak-
ing shareholder proposals. Our by-laws can also be accessed at www.kodak.com/go/governance.
Q. How much did this proxy solicitation cost?
A. The Company hired Georgeson Shareholder Communications, Inc. to assist in the distribution of proxy materials and solicitation of votes. The
estimated fee is $18,500 plus reasonable out-of-pocket expenses. In addition, the Company will reimburse brokerage houses and other custodi-
ans, nominees and fiduciaries for their reasonable out-of-pocket expenses for forwarding proxy and solicitation materials to shareholders. Direc-
tors, officers and employees of the Company may solicit proxies and voting instructions in person, by telephone or other means of communica-
tion. These directors, officers and employees will not be additionally compensated but may be reimbursed for reasonable out-of-pocket expenses
in connection with these solicitations.
Q. What other information about Kodak is available?
A. The following information is available:
• Annual Report on Form 10-K
• Transcript of the Annual Meeting
• Plan descriptions, annual reports and trust agreements and contracts for the pension plans of the Company and its subsidiaries
• Diversity Report; Form EEO-1
• Health, Safety and Environment Annual Report on Kodak’s website at www.kodak.com/go/HSE
• Corporate Responsibility Principles on Kodak’s website at www.kodak.com/US/en/corp/principles
• Corporate Governance Guidelines on Kodak’s website at www.kodak.com/go/governance
• Business Conduct Guide on Kodak’s website at www.kodak.com/US/en/corp/principles/businessConduct.shtml
• Eastman Kodak Company by-laws on Kodak’s website at www.kodak.com/go/governance
• Charters of the Board’s Committees (Audit Committee, Corporate Responsibility and Governance Committee, Executive Committee, Execu-
tive Compensation and Development Committee, and Finance Committee) on Kodak’s website at www.kodak.com/go/governance
• Directors’ Code of Conduct on Kodak’s website at www.kodak.com/go/governance
• Kodak Board of Directors Policy on Recoupment of Annual Incentive Bonuses in the Event of a Restatement Due to Fraud or Misconduct at
www.kodak.com/go/governance