Vodafone 2012 Annual Report Download - page 155

Business review Performance Governance Financials Additional information
153
Vodafone Group Plc
Annual Report 2012
Under English law shareholders of a public company such as the
Company are not permitted to pass resolutions by written consent.
Record holders of the Company’s ADSs are entitled to attend, speak
andvote on a poll or a show of hands at any general meeting of the
Company’s shareholders by the depositary’s appointment of them
ascorporate representatives with respect to the underlying ordinary
shares represented by their ADSs. Alternatively holders of ADSs are
entitled to vote by supplying their voting instructions to the depositary
or its nominee who will vote the ordinary shares underlying their ADSs
inaccordance with their instructions.
Employees are able to vote any shares held under the Vodafone Group
Share Incentive Plan and “My ShareBank” (a vested nominee share
account) through the respective plan’s trustees.
Holders of the Company’s 7% cumulative xed rate shares are only
entitled to vote on any resolution to vary or abrogate the rights attached
to the xed rate shares. Holders have one vote for every fully paid 7%
cumulative xed rate share.
Liquidation rights
In the event of the liquidation of the Company, after payment of all
liabilities and deductions in accordance with English law, the holders of
the Company’s 7% cumulative xed rate shares would be entitled to a
sum equal to the capital paid up on such shares, together with certain
dividend payments, in priority to holders of the Company’s ordinary
shares. The holders of the xed rate shares do not have any other right
to share in the Company’s surplus assets.
Pre-emptive rights and new issues of shares
Under section 549 of the Companies Act 2006 directors are, with
certain exceptions, unable to allot the Company’s ordinary shares or
securities convertible into the Company’s ordinary shares without the
authority of the shareholders in a general meeting. In addition, section
561 of the Companies Act 2006 imposes further restrictions on the
issue of equity securities (as dened in the Companies Act 2006 which
include the Company’s ordinary shares and securities convertible into
ordinary shares) which are, or are to be, paid up wholly in cash and
notrst offered to existing shareholders. The Company’s articles
ofassociation allow shareholders to authorise directors for a period
specied in the relevant resolution to allot (i) relevant securities
generally up to an amount xed by the shareholders and (ii) equity
securities for cash other than in connection with a pre-emptive offer up
to an amount specied by the shareholders and free of the pre-emption
restriction in section 561. At the AGM in 2011 the amount of relevant
securities xed by shareholders under (i) above and the amount of
equity securities specied by shareholders under (ii) above were both
inline with corporate governance guidelines. The directors consider
itdesirable to have the maximum exibility permitted by corporate
governance guidelines to respond to market developments and to
enable allotments to take place to nance business opportunities as
they arise. In order to retain such maximum exibility, the directors
propose to renew the authorities granted by shareholders in 2011 at
thisyear’s AGM. Further details of such proposals are provided in the
2012 notice of AGM.
Disclosure of interests in the Company’s shares
There are no provisions in the articles of association whereby persons
acquiring, holding or disposing of a certain percentage of the Company’s
shares are required to make disclosure of their ownership percentage
although such requirements exist under rules derived from the
Disclosure and Transparency Rules (‘DTRs’).
The basic disclosure requirement upon a person acquiring or disposing
of shares that are admitted to trading on a regulated market and
carrying voting rights is an obligation to provide written notication to
the Company, including certain details as set out in DTR 5, where the
percentage of the person’s voting rights which he holds as shareholder
or through his direct or indirect holding of nancial instruments (falling
within DTR 5.3.1R) reaches or exceeds 3% and reaches, exceeds or falls
below each 1% threshold thereafter.
Under section 793 of the Companies Act 2006 the Company may,
bynotice in writing, require a person that the Company knows or has
reasonable cause to believe is, or was during the preceding three years,
interested in the Company’s shares to indicate whether or not that is
correct and, if that person does or did hold an interest in the Company’s
shares, to provide certain information as set out in the Companies
Act2006. DTR 3 deals with the disclosure by persons ‘discharging
managerial responsibility’ and their connected persons of the
occurrence of all transactions conducted on their account in the shares
of the Company. Part 28 of The Companies Act 2006 sets out the
statutory functions of the Panel on Takeovers & Mergers (the ‘Panel’).
The Panel is responsible for issuing and administering the Code on
Takeovers & Mergers which includes disclosure requirements on all
parties to a takeover with regard to dealings in the securities of an
offeror or offeree company and also on their respective associates
during the course of an offer period.
General meetings and notices
Subject to the articles of association, annual general meetings are held
at such times and place as determined by the directors of the Company.
The directors may also, when they think t, convene other general
meetings of the Company. General meetings may also be convened on
requisition as provided by the Companies Act 2006.
An annual general meeting needs to be called by not less than 21 days’
notice in writing. Subject to obtaining shareholder approval on an annual
basis, the Company may call other general meetings on 14 days’ notice.
The directors may determine that persons entitled to receive notices
ofmeetings are those persons entered on the register at the close of
business on a day determined by the directors but not later than 21 days
before the date the relevant notice is sent. The notice may also specify
the record date, the time of which shall be determined in accordance
with the articles of association and the Companies Act2006.
Shareholders must provide the Company with an address or (so far as
the Companies Act 2006 allows) an electronic address or fax number
inthe United Kingdom in order to be entitled to receive notices of
shareholders’ meetings and other notices and documents. In certain
circumstances the Company may give notices to shareholders
bypublication on the Company’s website and advertisement in
newspapers in the United Kingdom. Holders of the Company’s ADSs are
entitled to receive notices under the terms of the deposit agreement
relating to the ADSs.
Under section 336 of the Companies Act 2006 the annual general
meeting of shareholders must be held each calendar year and within
sixmonths of the Company’s year end.