Lenovo 2013 Annual Report Download - page 60

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CORPORATE GOVERNANCE REPORT
Lenovo Group Limited 2012/13 Annual Report
58
COMPANY SECRETARY
The Company Secretary, Mr. Mok Chung Fu is responsible for facilitating the Board process, as well as communications
among Board members with shareholders and management. During the financial year ended March 31, 2013, the
Company Secretary undertook appropriate professional training to update his skills and knowledge.
COMMUNICATION WITH SHAREHOLDERS
The Company is committed to safeguard shareholders’ interests and believes that effective communication with
shareholders and other stakeholders is essential for enhancing investor relations and investor understanding of the
business performance and strategies of the Group. To achieve this, the Company has established the Shareholders’
Communication Policy setting out various formal channels of communication with shareholders and other stakeholders for
ensuring fair disclosure and comprehensive and transparent reporting of the Company’s performance and activities. The
Nomination and Governance Committee of the Company will review the Shareholders’ Communication Policy on a regular
basis to ensure its effectiveness.
COMMUNICATION CHANNELS
WITH SHAREHOLDERS AND OTHER STAKEHOLDERS
Teleconferences and
webcasts for analysts
and media briefi ngs
Publication of
fi nancial reports,
announcements,
circulars and press
releases
Investment
community
communication e.g.
roadshow, site visits
and annual analyst
roundtable
Shareholders
meetings
Company’s
website
Constructive Use of the General Meetings
The annual general meeting and other general meetings
of the Company are the primary forum for communication
by the Company with its shareholders and for shareholder
participation. The Board encourages shareholders to
participate in general meetings as it provides a valuable
opportunity to discuss the Company, its corporate
governance and other important matters. Notice of the
annual general meeting and related papers are sent to
shareholders at least 20 clear business days prior to the
date of the annual general meeting. The information sent
to shareholders includes a summary of the business to be
covered at the annual general meeting, where a separate
resolution is prepared for each substantive matter.