Chrysler 2004 Annual Report Download - page 222

220 Other Items on the Agenda and Related Reports and Motions
3.3. Anyone attending the Meeting as the representative of
one or more holders of voting rights must deliver the
documents that prove his/her entitlement to attend and
that of those he/she represents, and sign a declaration
attesting to the absence of any reasons for not acting as a
representative. The delegation of rights must be signed
by the holder of the voting right or his/her legal
representative, attorney or proxy.
3.4. The holder of voting rights who attends the Meeting in
person may not assign any part of the said voting rights at
the same Meeting. However, it is possible to assign the
totality of his or her voting rights to others in respect of
particular items on the Agenda. In this case, the
authorization shall specify the items for which it is
assigned.
3.5. The principal or intermediary who requests delegations of
voting rights, and representatives of any association that
has obtained the delegations of voting rights of its
members, shall provide the Company with documentation
attesting to the legitimacy of the said delegate’s or
representative’s attendance before the time indicated on
the summons to the Meeting and in good time to check
the entitlement on the basis of the number of such
delegations obtained.
3.6. The possession of audio and video recording equipment
shall be announced before entering the Meeting and their
use shall require prior authorization by the Chairman.
Mobile telephones shall be switched off.
3.7. It is absolutely forbidden to introduce any dangerous or
inappropriate article or weapon into the Meeting hall.
4. Constitution of the Meeting, the Chairman and opening of
the Meeting
4.1. At the time set in the summons to the Meeting, the person
indicated in the Articles of Association shall take the chair,
or in his absence the procedures required for the
constitution of the Meeting and the appointment of a
Chairman shall be presided over by the Chief Executive
Officer, or in his absence by the most senior Director who
shall be responsible for collecting the names of the
candidates and putting them to the vote. The candidate
who receives the votes of the relative majority of the
capital represented at the Meeting shall be appointed
Chairman.
4.2. Special meetings shall be chaired by the common
representative, if appointed, failing which the Chairman
shall be elected by the Meeting.
4.3. The Chairman shall be assisted by a secretary appointed
by the Meeting on the Chairman’s recommendation or, if
necessary or appropriate, on the recommendation of a
Notary. Both the Secretary and the Notary may ask for the
collaboration of persons known to them, even if the latter
are not stockholders.
4.4. The Chairman shall be entitled to seek the assistance of
the Directors, the Statutory Auditors, employees of the
company and/or its subsidiaries, as well as by specially
invited outside experts.
4.5. Any logistic and instrumental services required shall be
supplied by appointees of the company who shall be
required to wear appropriate identification cards.
4.6. Discussion at the Meeting may be filmed and/or recorded
on audio/video both for transmission/projection in the hall
where the Meeting is held or adjacent rooms, and to
provide additional information for drafting minutes and the
preparation of replies.
The information presented at the Meeting by corporate
bodies may be divulged through the Company’s Internet
site.
4.7. The Chairman shall state the number of those present and
the shares represented, and ascertain that the Meeting is
duly constituted.
4.8. Should the necessary quorum not be reached for the
constitution of the Meeting or the discussion of some
items on the Agenda, the Chairman, or in his absence the
person presiding over the Meeting, shall inform those
present and may defer the start of the Meeting for not
more than one hour, prior to postponing the discussion of
the aforesaid items to a later Meeting.
4.9. Should the Chairman put procedural irregularities or other
matters governed by these Regulations to the vote, said
vote shall be carried by the majority of the capital
represented at the Meeting.
4.10. Anyone intending to leave the Meeting before its
conclusion or before any particular vote, shall inform the
person responsible for recording the number of voting
shares present of his intention.
4.11. Having ascertained that the Meeting is duly constituted,
the Chairman shall declare the meeting open and proceed
to the discussion of the Agenda.
5. Agenda
5.1. The Chairman or, if he so requests, his assistant shall read
out the items on the Agenda and the proposals to be
subjected to approval by the Meeting. Unless the Meeting
objects, the Chairman shall be entitled to handle several
items on the Agenda together or in a different order from
that announced in the summons to the Meeting.
5.2. Unless the Chairman considers it necessary or unless a
specific request is presented and approved by the
Meeting, documents previously deposited for perusal by
interested parties, as indicated in the summons to the
Meeting, shall not be read out at the Meeting itself.