Lenovo 2014 Annual Report Download - page 68

66 Lenovo Group Limited 2013/14 Annual Report
CORPORATE GOVERNANCE REPORT
General Meeting
During the year, the Company convened and held a general
meeting on March 18, 2014 (“2014 General Meeting”)
to consider and approve the revised supply annual caps
and the revised royalty annual caps for existing continuing
connected transactions with NEC Corporation and its
associates, which meeting was attended by the CEO,
Chief Financial Officer, members of the independent board
committee and representatives from the independent
financial advisor to independent shareholders of the
Company.
Matter being voted upon Percentage of affirmative votes
Approval of and confirm the revised supply annual caps and the revised royalty
annual caps
99.99%
All of the resolutions proposed at the 2013 annual general meeting and the 2014 General Meeting were decided by
way of poll voting. Procedures for conducting the poll were explained by the Chairman at the commencement of this
meeting. The poll was conducted by Tricor Abacus Limited, the Company’s share registrar, as scrutineer and the
details of poll voting results were posted on the Company’s website (www.lenovo.com/hk/publication) and HKEx’s
website (www.hkex.com.hk) on July 16, 2013 and March 18, 2014 respectively.
2014 Annual General Meeting
All shareholders are encouraged to attend and participate in the Company’s 2014 annual general meeting. Details of
the proposed resolutions for the 2014 annual general meeting are set out in the circular which will be dispatched to the
Company’s shareholders with this annual report.
Shareholders’ Rights
Procedures for convening a general meeting
Shareholder(s) holding at least 5% of the total voting right of the Company of all the shareholders having a right to vote
at general meetings may, in accordance with the requirements and procedures set out in New Companies Ordinance,
request the Board to convene a general meeting by requisition, by stating the general nature of the business to
be dealt at a general meeting and depositing the signed requisition at the registered office of the Company for the
attention of the Company Secretary in hard copy form.
Procedures for putting forward proposals at an annual general meeting
(a) Shareholder(s) holding at least 2.5% of the total voting rights or (b) at least 50 shareholders having a right to vote
on the resolution at an annual general meeting may, in accordance with the requirements and procedures set out in
the New Companies Ordinance, requisition for the circulation of resolutions to be moved at annual general meetings
and circulation of statements of not more than 1,000 words with respect to the matter referred to in the proposed
resolution. Such written request must (i) state the resolution and signed by all the requisitionists in one or more
documents in like form; and (ii) be deposited in hard copy form at the registered office of the Company for the attention
of the Company Secretary not less than six weeks before the annual general meeting; or if later, the time at which
notice is given of that annual general meeting.
The detailed procedures for shareholders to convene and put forward proposals at an annual general meeting or
general meeting, including proposing a person other than a retiring director for election as a director are set out in the
Corporate Governance section of the Company’s website. Shareholders may send their enquiries requiring the Board’s
attention to the Company at the registered address of the Company.