Lenovo 2014 Annual Report Download - page 50

48 Lenovo Group Limited 2013/14 Annual Report
CORPORATE GOVERNANCE REPORT
Other key features of Board process
•The directors are supplied in a timely manner with all relevant documentation and financial information to assist
them in the discharge of their duties. Monthly updates of the financial performance of the Company are furnished to
the Board between regular Board Meetings.
•In addition to standing agenda items, there may be discussions on “deep-dive” topics. During the year “deep-dive”
presentations included the Group’s specific strategy and business in a specific market.
•The Board systematically visits the Group’s business locations both to review its operations and meet with local
management. During the year, the Board visited and reviewed the Group’s business and its operations in Beijing
and Brazil.
•Senior management are invited to attend Board meetings, where appropriate, to report on matters relating to their
areas of responsibility, and also to brief and present details to the directors on recommendations submitted for
the Board’s consideration. Additional information or clarification may be required to be furnished, particularly with
respect to complex and technical issues tabled to the Board.
•To enhance the communication between directors and senior management and have an understanding of
management planning, directors are invited to attend Lenovo’s Global Leadership Team event and participate in
small group discussions with relevant senior management.
•Separate executive sessions were arranged for (i) the Chairman to meet with non-executive directors in the absence
of management and (ii) the Lead Independent Director to meet with other independent non-executive directors in
the absence of executive director and management to discuss matters relating to any issue or other matters such
persons would like to raise.
•To enhance communication with and contribution from all the directors, the Chairman meet with each non-executive
director on an one-on-one basis at least once a year.
•All directors have direct access to the General Counsel and Company Secretary of the Company who are
responsible for advising the Board on corporate governance and compliance issues.
•Written procedures are in place for directors to seek, at the Company’s expense, independent professional advice
in performing directors’ duties. No request was made by any director for such advice during the year.
•The Company has established Continuous Disclosure Policy and its implementation guideline on monitoring,
reporting and disseminating inside information. The critical concerns of the Group’s operations and developments
are communicated and addressed to the Board in a timely manner.
•The Company has arranged appropriate insurance to cover the liabilities of the directors arising from corporate
activities. The insurance coverage is reviewed on an annual basis.
•All directors were provided with a tablet and a notebook to gain access to meeting materials of the Board and
Board committees meetings through an internal electronic platform.