Blackberry 2015 Annual Report Download - page 199
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49
Contents
Q: My team requires additional
equipment to complete a high priority
project. The equipment cost exceeds
the approval limit of my manager.
He thinks that waiting for approval
from his higher-level manager will
take too long. He has instructed me to
acquire the equipment by submitting
two purchase order requests that
split the order. This way, he can
approve the purchase on his own.
How should I proceed?
A: Submit a purchase order request for the
full amount that represents the complete
transaction so that a manager with the right
spending authority can approve. In addition,
use an appropriate reporting channel to make
a report describing the improper suggestion to
split the purchase order.
Cutting corners with procurement and other
finance procedures to save time can have
serious consequences for you and your manager.
In this case, the purchase order splitting scheme
hides the true nature of the transaction from a
higher-level manager, is against policy, and can
lead to you and your manager being disciplined,
up to and including termination from BlackBerry.
BS&P SECTION CONTACT(S) (Click to view)
Cooperate with Internal and
External Audits, Investigations
and Inquiries
For the info of each team in this chapter
• Integrity & Compliance Oce
You have an obligation to cooperate with any
internal or external audits, investigations and
inquiries. You must always provide truthful and
accurate information to BlackBerry personnel
conducting an investigation, as well as to government
regulators and external auditors. It is important that
you take special care to retain all documents that
relate to any imminent or ongoing investigation,
lawsuit, audit or examination involving BlackBerry.
This means that you must never conceal, alter or
destroy any documents or records related to any such
inquiries. It also means you must follow any specific
instructions from the Legal Department to retain and
preserve particular information. Failing to do so may
expose BlackBerry and the individuals involved to
criminal liability.
If a government regulator contacts you in connection
with a standard inspection or routine audit, please
notify your manager and follow established
procedures. If a government investigator contacts
you for any other matter, you must notify the Legal
Department immediately.