Blackberry 2015 Annual Report Download - page 197

47
Contents
you have made changes to the form contract or are
using it for other than its intended purpose
Understand and Respect Spending Authority
Before acquiring any goods or services or committing
to spending on behalf of BlackBerry, you must have
appropriate spending authority for the total amount
of the payments or concessions involved. If you do
not, then you must obtain approval from the
manager in your chain of management who does.
You must make all purchasing decisions in the
best interests of BlackBerry. Seek assistance from
Sourcing and Procurement to ensure BlackBerry
is getting the best deal available given the
circumstances and our requirements, especially by
obtaining competing bids as required by procurement
guidelines. All purchasing decisions must also be
documented with supporting evidence that will allow
other individuals to reach the same decision.
Conducting BlackBerry business with integrity
includes making sure that all agreements and
commitments are made in writing, and include
all aspects of the transaction.
Understand and Respect Signing Authority
Only authorized individuals have the authority to
make commitments on behalf of BlackBerry, as
delegated by the board of directors. Commitments
include contracts, purchase orders, statements of
work, and other business obligations or promises
to perform.
You must satisfy the following when having any
commitment executed, modified or amended:
• Obtain all appropriate approvals in advance.
• Use written documentation approved by the
Legal Department for agreements.
• Provide the finalized written documentation to
the appropriate person for recording in our books
and records.
• Ensure the written documentation contains all
relevant terms to which the parties are agreeing.
BlackBerry has a defined process for line
management to approve pricing and certain other
contract terms and conditions. Making business
commitments outside of this process and without
appropriate approvals in advance, such as through
informal or oral agreements, is prohibited. This
includes entry into or any modification to a contract
or contract obligation recorded outside the formal
contracting process, such as via e-mails, memos
or other “side letters,” unless use of such
documentation has been approved in advance.
If you are entering into an NDA using a Legal
Department-approved form contract, you don’t need
further approval from the Legal Department unless
BS&P SECTION CONTACT(S) (Click to view) POLICY OR PROCEDURE (Click to view)
Ensure Financial Integrity
and Responsibility
For the info of each team in this chapter
• Integrity & Compliance Oce
• Business Aairs
• Finance
• Management Approval Processes (MAP)
• Travel & Expenses Guidelines
• Corporate Procurement Manual & Policy
• Corporate Purchase Order and Invoice
Approval Matrix
• Expense Approval Levels