LensCrafters 2013 Annual Report Download - page 81

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The policy is available on the website www.luxottica.com, in the
Company/Governance/Documents and Procedures section.
IV.
S TOCKHOLDERS ’ M EETINGS
The Board of Directors determines the venue, date and time of the stockholders’ meeting in
order to facilitate the participation of stockholders.
The Luxottica Directors and Auditors endeavor to attend the meetings, in particular the
Directors who, by virtue of their position, may contribute significantly to the discussion and
report on the activities performed.
The Ordinary Meeting of Stockholders is called through a notice published by the thirtieth
day prior to the date fixed for the Meeting (or by the fortieth day, in the case of the
appointment of company committees), on the Company website and using the other methods
prescribed by CONSOB in its Regulations. The notice of call, in compliance with legal
provisions, states the necessary instructions on how to participate in the Ordinary Meeting of
Stockholders, including information on the methods for finding the proxy forms, which can
also be accessed through the Company website.
The Company/Governance/General Meeting section of the Company’s website contains the
relevant information on stockholders’ meetings held during the most recent fiscal years,
including the resolutions passed, the notices of call, as well as the documentation concerning
the items on the agenda.
Additional documentation for the meetings is also made available on the internet website of
the Company for the time limits set by current provisions of the law.
Luxottica has adopted a Regulation for stockholders’ meetings to ensure the regular and
functional management of ordinary and extraordinary stockholders’ meetings and to ensure
that each stockholder is allowed to express an opinion on the items being discussed. The
Regulation is available at the Company’s registered office and at the venues in which the
Stockholders’ Meetings are held; the Regulation is also available to the public on the website
www.luxottica.com, in the Governance/Documents and Procedures section.
Pursuant to Article 12 of the by-laws, those stockholders for whom the Company has
received notice by the relevant intermediary pursuant to the centralized management system
of the financial instruments, pursuant to the regulations and legal provisions in force at that
time, shall be entitled to attend the Meeting and to vote.
All persons entitled to attend the Meeting may be represented by written proxy in accordance
with the provisions of law.
The proxy can also be sent via a computerized document signed electronically in accordance
with Article 21, paragraph 2, of Italian Legislative Decree no. 82/2005.
The electronic notification of the proxy can be carried out, in compliance with the provisions
stated in the notice of invitation to attend, by using the special section on the website of the