LensCrafters 2013 Annual Report Download - page 54

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The members of the Board of Directors are called to carry out an annual evaluation, which is
prepared internally, on the size, composition and performance of the Board of Directors and
its Committees.
The questionnaire is made up of specific questions that concern, for example: the adequacy of
the number of its members and of the composition of the Board and of its Committees, the
type of professionals represented in the Board and its Committees, the planning, organization,
duration and number of meetings, the adequacy of documents sent before the meetings, the
information provided to the non-executive directors during the meetings and the efficiency of
the decision-making processes.
The results of the self-assessment are then processed annually and presented to the Board of
Directors by the Lead Independent Director, who anonymously reports on the opinions put
forward by the Directors and the suggestions made to improve the running of the
management bodies of the Company.
With regard to the 2013 fiscal year, the results of the evaluation were presented at the
meeting held on February 13, 2014. The Board of Directors, with an overall positive
evaluation, among other things, acknowledged the substantial adequacy of the composition of
the Board of Directors and of its Committees both in terms of the overall size, the number of
the non-executive and independent Directors compared to the number of executive Directors
and, more specifically, with regard to the professionalism, type and expertise represented.
The efficient work of the Board of Directors was also recognized.
During fiscal year 2013 the Board of Directors of Luxottica met seven times - the record of
attendance for such meetings is listed in the annexed table and the average length of the
meetings was approximately two hours. Where the Board deemed it appropriate to deal in
greater depth with the items on the agenda, managers of the Company were invited to attend
to the meetings. The Board of Directors formally determined that the suitable notice period
for sending supporting documents is two days before each meeting, a deadline that was
always respected during the year. The relevant documents and information, enabling the
Board to make informed decisions, were provided to the Directors with an average of three
days’ advance notice of the meetings.
In keeping with the practices of previous years, a meeting day for the Group’s senior
management, the Company Directors and the Statutory Auditors was organized in July 2013
in order to promote a more in-depth knowledge of the business operations and dynamics of
the Company.
In January 2014, the Company issued the calendar of corporate events for the 2014 fiscal
year, which is available on the website: www.luxottica.com. During the period from January
1 through February 28, 2014 the Board of Directors met three times.