HTC 2013 Annual Report Download - page 160

316 317
from engaging in political activities on behalf
of HTC. The Company is not allowed to donate
or engage the political activities in most global
operations. Therefore, employees must be aware
of that their involvements are on an individual
basis, and no contribution or donation to political
candidates or parties can be made under the
company name. Furthermore, employees must
not organize or hold any speeches or activities
connected to political activities on Company
premises.
2.0 Venders/Suppliers and Customers
Relationship
It is a basic principle in Company business
operations to maintain a good relationship with
our venders/suppliers and customers.
2.1 Firm and Rational Attitude:
In securing and negotiating business, all
employees should attempt to establish long-term
relationships with our customers and venders/
suppliers by providing essential and accurate
information about our products and services.
Employees shall demonstrate their professionalism
with a sincere, firm, and rational attitude while
dealing with customers or venders/suppliers.
Conflicts caused by emotional languages or
behaviors are strictly prohibited.
2.2 Product Quality and Safety:
The Company is committed to pursue excellence
and maintain quality at all times. The Company
strives to continuously improve the quality of
products and service in compliance with the
related safety regulations/laws in order to benefit
our customers and venders/suppliers and achieve
world-class competitiveness. To maintain HTC's
valuable reputation and the benefits to our
customers and venders/suppliers, all employees
must comply with our quality processes and safety
requirements.
2.3 Performance of Contracts:
Company contracts must be executed not only
in accordance with the requirements of each
contract, but also in compliance with all the laws
and regulations applicable to our business. Any
unfair or unreasonable regulation or condition
should be avoided. Purchasing decisions must be
made in the best interests of HTC by considering
the venders'/suppliers' suitability, quality, price,
and delivery of products or services; any personal
preferences are not allowed for special offers.
Purchasing agreements/sales contracts and related
evaluation information should be documented
clearly and confidentially. The contract information
of customers and venders/suppliers, including
but not limited to their names, price, delivery
condition, payment terms, are as confidential
as Company documents. Every employee must
protect this confidential information from misuse
and disclosure.
2.4 Gifts, Entertainment and Business
Courtesies:
All employees or their family (means employee's
spouse, parents, the parents of the spouse,
children, siblings, grandparents, grandchildren,
and other close relatives and friends) are not
allowed to request, accept, or offer bribes
or illegal profits (including but not limited to
kickbacks, commissions, cash, securities, costly
gifts and undue entertainment, or any direct
or indirect improper gifts inconsistent with the
normal trading course or insider trading) from/
to customers, suppliers/vendors, or anyone in
a business relationship in any kind of situation,
nor to conduct any behavior that violates his/
her duties and cause damage to HTC and directly
or indirectly favor himself/herself, employees of
HTC's vendor/supplier/business partner, or related
parties. Employees may provide or accept meals
or entertainment if these activities are legitimate,
consistent with accepted business practices and
demonstrably help to build a business relationship.
However, regardless of the amount, employees are
not allowed to accept or give kickbacks and bribes,
such as(but not limited to) any type of gift, cash,
stock, bond or its equivalent, or to participate in
any business courtesy that may compromise the
employees' judgment or motivate the employees
to perform acts prohibited by laws/regulations
or HTC policies. Meal expenses between/among
colleagues cannot be treated as entertainment
expenses.
However, expenditures incurred for entertainment
immediately before, during, or after a business
meeting are acceptable, if those who will enjoy
the entertainment are from another country or
continent.
2.5 Business Travel:
All employees are responsible for ensuring that
their business travels are intended to further
Company business interests, and the business
travel and entertainment expenditures shall be
reasonable, prudent, and in accordance with
applicable Company policies. On behalf of the
Company, employees should be aware that
certain venues, whose entertainment nature
or atmosphere may impact negatively on the
Company's reputation, such as a sexually-oriented
site or similar environment, are not appropriate
for business-related meetings or activities.
These venues are not acceptable even if the
expenses incurred are not paid by the Company.
If the common local custom is to engage in
recreational activities (e.g. golf tournaments) for
business purposes, then these activities should be
minimized when possible in case of the expenses
are not paid in personal.
2.6
In the event that any HTC employee is offered/
requested kickbacks, commissions, gifts, or
inappropriate offers from a representative of
a vendor, supplier or business partner, he/she
is required to report the incident to HTC (anti-
[e-mail]). An internal investigation
team will look into the matter, with the employee's
identity treated in strict confidentiality.
2.7
Employees are not to solicit or lure other
employees in the company to violate their duties.
2.8
Employees who are responsible for the custody or
use of any HTC property are not misuse or abuse
the company's property.
3.0 Conflict of Interest
All employees must avoid any activity that is or
has the appearance of being hostile, adverse, or
competitive with the Company, or that interfaces
with the proper performance of their duties,
responsibilities or loyalties to the Company.
3.1 Outside Employment:
All employees are prohibited to work either
part-time or full-time for or receive payments
of services from any competitors, customers,
venders/suppliers or subcontractors of HTC. If
any employee is invited to serve as a lecturer,
board member of an outside company, advisory
board, committee or agency, he/she must get
appropriate approval from the local top manager
of Company in advance. Even if an invitation is not
listed as above, permission from a top manager is
required. In general, employees are not restricted
from being members of the boards of charitable
or community organizations. HTC also permits
employees obtaining appropriate approval to
serve as directors of an outside company that
is invested in by HTC or is not a competitor or
service provider of a competitor.