Starwood 2011 Annual Report Download - page 12

When and where will the Annual Meeting be held?
The Annual Meeting will be held on May 3, 2012 at 10:00 a.m., local time, at The St. Regis Bal Harbour
Resort, 9703 Collins Avenue, Bal Harbour, Florida 33154. Seating will begin at 9:00 a.m. If you plan to attend
the Annual Meeting and have a disability or require special assistance, please contact the Company’s Investor
Relations department at [phone].
Who can attend the Annual Meeting?
Only stockholders of record at the close of business on March 9, 2012, the record date, or their duly
authorized proxies, may attend the Annual Meeting. To gain admittance, you must present valid picture
identification, such as a driver’s license or passport.
If you hold your shares in “street name” (through a broker, bank or other nominee), you will also need to
bring a copy of a brokerage statement or a letter from your broker or other nominee (in a name matching your
photo identification) reflecting your stock ownership as of the record date.
If you are a representative of a corporate or institutional stockholder, you must present valid photo
identification, along with proof that you are a representative of such stockholder.
Please note that cameras, phones, or other similar electronic devices and the bringing of large bags,
packages or sound or video recording equipment will not be permitted in the meeting room.
How many shares must be present to hold the Annual Meeting?
In order for us to conduct the Annual Meeting, holders of a majority of the shares entitled to vote as of the
close of business on the record date must be present in person or by proxy. This constitutes a quorum for the
transaction of business at the Annual Meeting.
You are counted as present if you attend the Annual Meeting and vote in person, if you properly authorize
proxies to vote your shares over the Internet or by telephone or if you properly execute and return a proxy card
by mail prior to the Annual Meeting.
Abstentions and broker non-votes are counted as present for purposes of determining whether a quorum is
present at the Annual Meeting.
If a quorum is not present, the Annual Meeting will be adjourned until a quorum is obtained. Whether or not
a quorum is present when the Annual Meeting is convened, the presiding officer may adjourn the Annual
Meeting to a date not more than 120 days after March 9, 2012, the record date, without notice other than
announcement at the Annual Meeting. If a motion is made to adjourn the Annual Meeting, the persons named as
proxies on the enclosed proxy card may vote your shares pursuant to the discretionary authority granted in the
proxy.
Who is entitled to vote at the Annual Meeting?
If you were a stockholder of record at the close of business on March 9, 2012, the record date, you are
entitled to notice of, and to vote at, the Annual Meeting, or at any adjournment or postponement thereof, on any
matter that is properly submitted to a vote. On March 9, 2012, there were 197,101,127 shares of common stock
issued, outstanding and entitled to vote. Each owner of record on the record date is entitled to one vote for each
share of common stock held.
How do I vote my shares?
In Person. If you are a stockholder of record, you may vote in person at the Annual Meeting. If you are a
stockholder of record who holds shares in “street name” (through a broker, bank or other nominee), you may also
vote in person at the Annual Meeting provided you have legal authorization from such broker, bank or other
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