Vodafone 2008 Annual Report Download - page 69

The Audit Committee’s responsibilities include the following:
overseeing the relationship with the external auditors;
reviewing the Company’s preliminary results announcement, half-yearly results
and annual financial statements;
monitoring compliance with statutory and listing requirements for any
exchange on which the Company’s shares and debt instruments are quoted;
reviewing the scope, extent and effectiveness of the activity of the Group
Internal Audit Department;
engaging independent advisers as it determines is necessary and to perform
investigations;
reporting to the Board on the quality and acceptability of the Company’s
accounting policies and practices including, without limitation, critical
accounting policies and practices; and
playing an active role in monitoring the Company’s compliance efforts for
Section 404 of the Sarbanes-Oxley Act and receiving progress updates at each
of its meetings.
At least twice a year, the Audit Committee meets separately with the external
auditors and the Group Audit Director without management being present.
Further details on the work of the Audit Committee and its oversight of the
relationships with the external auditors can be found under “Auditors” and the
“Report from the Audit Committee” which are set out on pages 69 and 70.
Nominations and Governance Committee
The members of the Nominations and Governance Committee during the year,
together with a record of their attendance at scheduled meetings which they
were eligible to attend, are set out below:
Meetings attended
Sir John Bond, Chairman 6/6
Lord Broers (until 23 July 2007) 2/2
John Buchanan 5/6
Arun Sarin 6/6
Professor Jürgen Schrempp 4/6
Luc Vandevelde 6/6
The Nominations and Governance Committee’s key objective is to ensure that the
Board comprises individuals with the requisite skills, knowledge and experience
to ensure that it is effective in discharging its responsibilities. The Nominations
and Governance Committee:
leads the process for identifying and making recommendations to the Board
of candidates for appointment as directors of the Company, giving full
consideration to succession planning and the leadership needs of the Group;
makes recommendations to the Board on the composition of the Nominations
and Governance Committee and the composition and chairmanship of the
Audit and Remuneration Committees;
regularly reviews the structure, size and composition of the Board, including
the balance of skills, knowledge and experience and the independence of the
non-executive directors, and makes recommendations to the Board with
regard to any change; and
is responsible for the oversight of all matters relating to corporate governance,
bringing any issues to the attention of the Board.
The Nominations and Governance Committee meets periodically when required.
No one other than a member of the Nominations and Governance Committee is
entitled to be present at its meetings. Other non-executive directors and external
advisers may be invited to attend. The Nominations and Governance Committee
usually meets two or three times each year but this year, in order to address the
matter of the Chief Executive’s succession, it met six times as a body. Committee
members were also additionally involved in the assessment and interview of
potential successors to the Chief Executive, a process in which they were supported
by MWM Consulting.
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Re-election of directors
Although not required by the Articles, in the interests of good corporate
governance, the directors have resolved that they will all submit themselves for
annual re-election at each AGM of the Company. Accordingly, at the AGM to be
held on 29 July 2008, all the directors will be retiring and, with the exception of
Arun Sarin, Michael Boskin and Jürgen Schrempp who will not offer themselves
for re-election, being eligible and on the recommendation of the Nominations
and Governance Committee, will offer themselves for re-election.
Independent advice
The Board recognises that there may be occasions when one or more of the
directors feel it is necessary to take independent legal and/or financial advice at
the Company’s expense. There is an agreed procedure to enable them to do so.
Indemnification of directors
In accordance with the Company’s Articles of Association and to the extent
permitted by the laws of England and Wales, directors are granted an indemnity
from the Company in respect of liabilities incurred as a result of their office.
In respect of those matters for which the directors may not be indemnified,
the Company maintained a directors’ and officers’ liability insurance policy
throughout the financial year. This policy has been renewed for the next financial
year. Neither the Company’s indemnity nor the insurance provides cover in the
event that the director is proven to have acted dishonestly or fraudulently.
Board committees
The Board has established an Audit Committee, a Nominations and Governance
Committee and a Remuneration Committee, each of which has formal terms
of reference approved by the Board. The Board is satisfied that the terms of
reference for each of these committees satisfy the requirements of the Combined
Code and are reviewed internally on an ongoing basis by the Board. The terms
of reference for all Board committees can be found on the Company’s website
at www.vodafone.com or a copy can be obtained by application to the Company
Secretary at the Company’s registered office.
The committees are provided with all necessary resources to enable them to
undertake their duties in an effective manner. The Company Secretary or his
delegate acts as secretary to the committees. The minutes of committee
meetings are circulated to all directors.
Each committee has access to such information and advice, both from within the
Group and externally, at the cost of the Company as it deems necessary. This may
include the appointment of external consultants where appropriate. Each committee
undertakes an annual review of the effectiveness of its terms of reference and makes
recommendations to the Board for changes where appropriate.
Audit Committee
The members of the Audit Committee during the year, together with a record of
their attendance at scheduled meetings which they were eligible to attend, are set
out below:
Meetings attended
Dr Michael Boskin, Chairman 4/4
John Buchanan 4/4
Alan Jebson (from 23 July 2007) 3/3
Nick Land 4/4
Anne Lauvergeon 3/4
Lord Broers (until 23 July 2007) 1/1
The Audit Committee is comprised of financially literate members having the
necessary ability and experience to understand financial statements. Solely for
the purpose of fulfilling the requirements of the Sarbanes-Oxley Act and the
Combined Code, the Board has designated Nick Land, who is an independent
non-executive director satisfying the independence requirements of Rule 10A-3
of the US Securities Exchange Act 1934, as its financial expert on the Audit
Committee. Further details on Nick Land can be found in “Board of Directors
and Group Management” on page 63.
Vodafone Group Plc Annual Report 2008 67