LensCrafters 2012 Annual Report Download - page 149

| 63 >REPORT ON CORPORATE GOVERNANCE AND OWNERSHIP STRUCTURE
planning, organization, duration and number of meetings, the adequacy of documents
sent before the meetings, the information provided to the non-executive directors during
the meetings and the efficiency of the decision-making processes.
The results of the self-assessment are then processed annually and presented to the Board
of Directors by the Lead Independent Director, who anonymously reports on the opinions
put forward by the Directors and the suggestions made to improve the running of the
management bodies of the Company.
With regard to the 2012 fiscal year, the results of the evaluation were presented at the
meeting held on February 14, 2013. The outcomes of the questionnaire made it possible
for an overall positive evaluation of the running and the structure of the Board and the
Committees to be formulated. The Board of Directors, among other things, acknowledged
the substantial adequacy of the composition of the Board of Directors and of its Committees
both in terms of the overall size, the number of the non-executive and independent
Directors compared to the number of executive Directors and, more specifically, with
regard to the professionalism, type and expertise represented. The discussions that took
place during the meetings whereby executive Directors provided in-depth clarification on
various corporate matters were deemed effective.
During fiscal year 2012 the Board of Directors of Luxottica met eight times - the record
of attendance for such meetings is listed in the annexed table and the average length of
the meetings was an hour and a half. Where the Board deemed it appropriate to deal in
greater depth with the items on the agenda, the Directors of the Company were invited
to participate in special follow-up meetings, which dealt only with such items. During
fiscal year 2012, the Directors were given an average of three day’s advance notice of
the meetings, and were provided with the relevant documents and information to enable
them to make informed decisions. On December 3, 2012 the Board of Directors formally
determined that the suitable notice period for sending supporting documents is two days
before each meeting.
In keeping with the practices of previous years, a meeting day for the Group’s senior
management, the Company Directors and the auditors was organized in July 2012 in order
to promote a more in-depth knowledge of the business operations and dynamics of the
Company.
In January 2013, the Company issued the calendar of corporate events for the 2013 fiscal
year, which is available on the website: www.luxottica.com. During the period from January
1 through February 28, 2013 the Board of Directors met three times.
Composition
In accordance with its By-laws, the Company is managed by a Board of Directors composed
of no less than five and no more than fifteen members, appointed by the Stockholders’
meeting, once the number of directors has been decided.
The Board of Directors currently in office was appointed by the Ordinary Meeting of
Stockholders of April 27, 2012, and shall remain in office until the Stockholders’ Meeting