HTC 2012 Annual Report Download - page 128

(4) Proprietary information of any third party (such as
customers or Vendors/suppliers) that the Company
has a duty of confidentiality pursuant to contracts or
required by any applicable laws.
1.3 Protection of Property, HTC's Assets, and
Personal Information：
Copyrights, patents, trade marks/secrets, the terms of
license agreements and any kind of intellectual property are
under protection by related laws or regulations; violations
are strictly prohibited. The Company's assets are not limited
to physical equipment and facilities only, but also include
technologies, trademarks, and other invisible concepts &
confidential information. The utilization of company assets
is for business matters and should be maintained, updated,
and recorded properly and regularly. This is also applicable
to the use of employee personal data. Those who are dealing
with employee data shall consider the business matters and
employees' privacy as well. The only exception that permits
the revelation of employees' personal data is where such
disclosure is required by government laws.
1.4 Equal Opportunity
HTC's Employment Policy is to comply with all applicable
laws. Hiring decisions are based on HTC's business needs and
the qualifications of applicants, and HTC strives to provide
equal employment opportunities for all applicants and
employees without regard to non-job-related factors, such as
race, color, social class, language, religion, political affiliation,
national origin, gender, sexual orientation, marital status,
appearance, disability, previous union membership etc.
Everyone must be treated with dignity and respect. This
principle applies to all areas of employment, including,
but not limited to, recruitment, hiring, training, promotion,
compensation, benefits, transfer, and social and recreational
programs.
All employees should be responsible for the data accuracy
and quality in any type of report in all aspects of their daily
work. Any intention of misleading or incorrect data is not
acceptable and may cause disciplinary action.
1.5 Political Activities
The Company encourages employees to participate in public
activities as responsible citizens. However, HTC employees
are prohibited from engaging in political activities on behalf
of HTC. The Company is not allowed to donate or engage
the political activities in most global operations. Therefore,
employees must be aware of that their involvements are
on an individual basis, and no contribution or donation
to political candidates or parties can be made under the
company name. Furthermore, employees must not organize
or hold any speeches or activities connected to political
activities on Company premises.
2.0 Vendors/Suppliers and Customers Relationship
It is a basic principle in Company business operations to
maintain a good relationship with our Vendors/suppliers and
customers.
2.1 Firm and Rational Attitude
In securing and negotiating business, all employees should
attempt to establish long-term relationships with our
customers and Vendors / suppliers by providing essential
and accurate information about our products and services.
Employees shall demonstrate their professionalism with
a sincere, firm, and rational attitude while dealing with
customers or Vendors/suppliers. Conflicts caused by
emotional languages or behaviors are strictly prohibited.
2.2 Product Quality and Safety
The Company is committed to pursue excellence and
maintain quality at all times. The Company strives to
continuously improve the quality of products and service in
compliance with the related safety regulations/laws in order
to benefit our customers and Vendors/suppliers and achieve
world-class competitiveness. To maintain HTC's valuable
reputation and the benefits to our customers and Vendors/
suppliers, all employees must comply with our quality
processes and safety requirements.
2.3 Performance of Contracts
Company contracts must be executed not only in
accordance with the requirements of each contract, but also
in compliance with all the laws and regulations applicable
to our business. Any unfair or unreasonable regulation or
condition should be avoided. Purchasing decisions must
be made in the best interests of HTC by considering the
Vendors'/suppliers' suitability, quality, price, and delivery
of products or services; any personal preferences are
not allowed for special offers. Purchasing agreements/
sales contracts and related evaluation information should
be documented clearly and confidentially. The contract
information of customers and Vendors/suppliers, including
but not limited to their names, price, delivery condition,
payment terms, are as confidential as Company documents.
Every employee must protect this confidential information
from misuse and disclosure.
2.4 Gifts, Entertainment and Business Courtesies
All employees or their immediately family members are
not allowed to accept kickbacks, commissions, lavish gifts,
or luxurious entertainment from customers, suppliers/
Vendors, or anyone in a business relationship in any kind
of situation. However, gifts of a nominal value of less than
NT$1,500 or US$50 (maximum one time per outside
company per year.), such as small promotional items bearing
the company's name/logo or a tin of tea, are not prohibited.
The acceptance or giving of a gift should be reported to and
approved by local management. Employees may provide
or accept meals or entertainment if these activities are
legitimate, consistent with accepted business practices and
demonstrably help to build a business relationship. However,
regardless of the amount, employees are not allowed to
accept or give kickbacks and bribes, such as (but not limited
to) any type of gift, cash, stock, bond or its equivalent, or to
participate in any business courtesy that may compromise
the employees’ judgment or motivate the employees to
perform acts prohibited by laws/regulations or HTC policies.
The meal expense between/ among colleagues can not be
treated as entertainment. However, expenditures incurred
for entertainment immediately before, during, or after a
business meeting are acceptable, if those who will enjoy the
entertainment are from another country or continent.
2.5 Business Travel
All employees are responsible for ensuring that their business
travels are intended to further Company business interests,
and the business travel and entertainment expenditures shall
be reasonable, prudent, and in accordance with applicable
Company policies. On behalf of the Company, employees
should be aware that certain venues, whose entertainment
nature or atmosphere may impact negatively on the
Company's reputation, such as a sexually-oriented site or
similar environment, are not appropriate for business-related
meetings or activities. These venues are not acceptable even
if the expenses incurred are not paid by the Company. If the
common local custom is to engage in recreational activities
(e.g. golf tournaments) for business purposes, then these
activities should be minimized when possible in case of the
expenses are not paid personally.
3.0 Conflict of Interest
All employees must avoid any activity that is or has the
appearance of being hostile, adverse, or competitive with the
Company, or that interfaces with the proper performance of
their duties, responsibilities or loyalties to the Company.
3.1 Outside Employment
All employees are prohibited to work either part-time or
full-time for or receive payments of services from any
competitors, customers, Vendors/suppliers or subcontractors
of HTC. If any employee is invited to serve as a lecturer,
board member of an outside company, advisory board,
committee or agency, he/she must get appropriate approval
from the local top manager of Company in advance. Even
if an invitation is not listed as above, permission from a
top manager is required. In general, employees are not
restricted from being members of the boards of charitable
or community organizations. HTC also permits employees
obtaining appropriate approval to serve as directors of
an outside company that is invested in by HTC or is not a
competitor or service provider of a competitor.
3.2 Inside Trading
All employees are not permitted, using their own names
or the names of people with whom they have personal
relationships, to engage in business ventures the same as
or similar to HTC or to invest exceeding five percent of
total market value in such a company. Employees are also
prohibited from use so-called "Inside Information" to gain
personal profit or to influence the independent judgment
of business entities, such as investment in competitors,
customers, Vendors/suppliers or subcontractors. "Inside
Information" comprises facts that an employee knows,
but people outside of HTC may not know, which might
be in written form or discussed orally in a meeting. Inside
information may also be information received from another
company, such as from customers, suppliers or companies
with which HTC has a joint research or development
program. Therefore, employees may never use inside
information to trade or influence the trading of stocks of
HTC or other companies and should also not provide "tips"
or share inside information with any other person who
might trade stock. Insider trading violates company policies
and may subject the employee to criminal penalties in
accordance with the government’s regulations/laws.
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