HTC 2015 Annual Report Download - page 147

Financial information
Financial information
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2. Documents, databases, or other related materials to any
computer programs or any development stages thereof;
3. Discoveries, concepts, ideas, designs, sketches,
engineering drawings, specifications, circuit layouts,
circuit diagrams, mechanical drawings, flow charts,
production processes, procedures, models, molds,
samples, components,trouble shooting guides, chips
and other know-how; and
4. Proprietary information of any third party (such as
customers or venders/suppliers) that the Company
has a duty of confidentiality pursuant to contracts or
required by any applicable laws.
1.3 Protection of Property, HTC's Assets,
and Personal Information:
Copyrights, patents, trade marks/secrets, the terms of
license agreements and any kind of intellectual property are
under protection by related laws or regulations; violations
are strictly prohibited. The Company's assets are not limited
to physical equipment and facilities only, but also include
technologies, trademarks, and other invisible concepts &
confidential information. The utilization of company assets
is for business matters and should be maintained, updated,
and recorded properly and regularly. This is also applicable
to the use of employee personal data. Those who are dealing
with employee data shall consider the business matters and
employees' privacy as well. The only exception that permits
the revelation of employees' personal data is where such
disclosure is required by government laws.
1.4 Equal Opportunity:
HTC's Employment Policy is to comply with all applicable
laws. Hiring decisions are based on HTC's business needs
and the qualifications of applicants, and HTC strives to
provide equal employment opportunities for all applicants
and employees without regard to non-job-related factors,
such as race, color, social class, language, religion, political
affiliation, national origin, gender, sexual orientation,
marital status, appearance, disability, previous union
membership etc. Everyone must be treated with dignity and
respect. This principle applies to all areas of employment,
including, but not limited to, recruitment, hiring, training,
promotion, compensation, benefits, transfer, and social and
recreational programs. All employees should be responsible
for the data accuracy and quality in any type of report in all
aspects of their daily work. Any intention of misleading or
incorrect data is not acceptable and may cause disciplinary
action.
1.5 Political Activities:
The Company encourages employees to participate in
public activities as responsible citizens. However, HTC
employees are prohibited
from engaging in political activities on behalf of HTC.
The Company is not allowed to donate or engage the
political activities in most global operations. Therefore,
employees must be aware of that their involvements are
on an individual basis, and no contribution or donation
to political candidates or parties can be made under the
company name. Furthermore, employees must not organize
or hold any speeches or activities connected to political
activities on Company premises.
2.0 Venders/Suppliers and Customers
Relationship
It is a basic principle in Company business operations to
maintain a good relationship with our venders/suppliers
and customers.
2.1 Firm and Rational Attitude:
In securing and negotiating business, all employees should
attempt to establish long-term relationships with our
customers and venders/suppliers by providing essential
and accurate information about our products and services.
Employees shall demonstrate their professionalism with
a sincere, firm, and rational attitude while dealing with
customers or venders/suppliers. Conflicts caused by
emotional languages or behaviors are strictly prohibited.
2.2 Product Quality and Safety:
The Company is committed to pursue excellence and
maintain quality at all times. The Company strives to
continuously improve the quality of products and service
in compliance with the related safety regulations/laws in
order to benefit our customers and venders/suppliers and
achieve world-class competitiveness. To maintain HTC's
valuable reputation and the benefits to our customers and
venders/suppliers, all employees must comply with our
quality processes and safety requirements.
2.3 Performance of Contracts:
Company contracts must be executed not only in
accordance with the requirements of each contract, but also
in compliance with all the laws and regulations applicable
to our business. Any unfair or unreasonable regulation or
condition should be avoided. Purchasing decisions must
be made in the best interests of HTC by considering the
venders'/suppliers' suitability, quality, price, and delivery
of products or services; any personal preferences are not
allowed for special offers. Purchasing agreements/sales
contracts and related evaluation information should be
documented clearly and confidentially. The contract
information of customers and venders/suppliers, including
but not limited to their names, price, delivery condition,
payment terms, are as confidential as Company documents.
Every employee must protect this confidential information
from misuse and disclosure.
2.4 Gifts, Entertainment and Business
Courtesies:
All employees or their family (means employee's spouse,
parents, the parents of the spouse, children, siblings,
grandparents, grandchildren, and other close relatives and
friends) are not allowed to request, accept, or offer bribes
or illegal profits (including but not limited to kickbacks,
commissions, cash, securities, costly gifts and undue
entertainment, or any direct or indirect improper gifts
inconsistent with the normal trading course or insider
trading) from/to customers, suppliers/vendors, or anyone
in a business relationship in any kind of situation, nor to
conduct any behavior that violates his/her duties and cause
damage to HTC and directly or indirectly favor himself/
herself, employees of HTC's vendor/supplier/business
partner, or related parties. Employees may provide or
accept meals or entertainment if these activities are
legitimate, consistent with accepted business practices and
demonstrably help to build a business relationship.
However, regardless of the amount, employees are not
allowed to accept or give kickbacks and bribes, such as(but
not limited to) any type of gift, cash, stock, bond or its
equivalent, or to participate in any business courtesy that
may compromise the employees' judgment or motivate the
employees to perform acts prohibited by laws/regulations
or HTC policies. Meal expenses between/among colleagues
cannot be treated as entertainment expenses.
However, expenditures incurred for entertainment
immediately before, during, or after a business meeting are
acceptable, if those who will enjoy the entertainment are
from another country or continent.
2.5 Business Travel:
All employees are responsible for ensuring that their
business travels are intended to further Company business
interests, and the business travel and entertainment
expenditures shall be reasonable, prudent, and in
accordance with applicable Company policies. On behalf
of the Company, employees should be aware that certain
venues, whose entertainment nature or atmosphere may
impact negatively on the Company's reputation, such as
a sexually-oriented site or similar environment, are not
appropriate for business-related meetings or activities.
These venues are not acceptable even if the expenses
incurred are not paid by the Company. If the common
local custom is to engage in recreational activities (e.g. golf
tournaments) for business purposes, then these activities
should be minimized when possible in case of the expenses
are not paid in personal.
2.6 In the event that any HTC employee is offered/requested
kickbacks, commissions, gifts, or inappropriate offers from
a representative of a vendor, supplier or business partner,
he/she is required to report the incident to HTC (anti-
[email protected]). An internal investigation team will
look into the matter, with the employee's identity treated in
strict confidentiality.
2.7 Employees are not to solicit or lure other employees in the
company to violate their duties.
2.8 Employees who are responsible for the custody or use of
any HTC property are not misuse or abuse the company's
property.
3.0 Conflict of Interest
All employees must avoid any activity that is or has the
appearance of being hostile, adverse, or competitive
with the Company, or that interfaces with the proper
performance of their duties, responsibilities or loyalties to
the Company.
3.1 Outside Employment:
All employees are prohibited to work either part-time
or full-time for or receive payments of services from
any competitors, customers, venders/suppliers or
subcontractors of HTC. If any employee is invited to serve
as a lecturer, board member of an outside company, advisory
board, committee or agency, he/she must get appropriate
approval from the local top manager of Company in
advance. Even if an invitation is not listed as above,
permission from a top manager is required. In general,
employees are not restricted from being members of the
boards of charitable or community organizations. HTC
also permits employees obtaining appropriate approval to
serve as directors of an outside company that is invested
in by HTC or is not a competitor or service provider of a
competitor.