HTC 2011 Annual Report Download - page 113

1.4 Equal Opportunity
HTC's Employment Policy is to comply with all applicable laws. Hiring
decisions are based on HTC's business needs and the qualifications
of applicants, and HTC strives to provide equal employment
opportunities for all applicants and employees without regard to
non-job-related factors, such as race, color, social class, language,
religion, political affiliation, national origin, gender, sexual orientation,
marital status, appearance, disability, previous union membership etc.
Everyone must be treated with dignity and respect. This principle
applies to all areas of employment, including, but not limited to,
recruitment, hiring, training, promotion, compensation, benefits,
transfer, and social and recreational programs.
All employees should be responsible for the data accuracy and
quality in any type of report in all aspects of their daily work. Any
intention of misleading or incorrect data is not acceptable and may
cause disciplinary action.
1.5 Political Activities
The Company encourages employees to participate in public
activities as responsible citizens. However, HTC employees are
prohibited from engaging in political activities on behalf of HTC. The
Company is not allowed to donate or engage the political activities
in most global operations. Therefore, employees must be aware of
that their involvements are on an individual basis, and no contribution
or donation to political candidates or parties can be made under
the company name. Furthermore, employees must not organize or
hold any speeches or activities connected to political activities on
Company premises.
2.0 Venders/Suppliers and Customers Relationship
It is a basic principle in Company business operations to maintain a
good relationship with our venders/suppliers and customers.
2.1 Firm and Rational Attitude
In securing and negotiating business, all employees should attempt
to establish long-term relationships with our customers and venders/
suppliers by providing essential and accurate information about
our products and services. Employees shall demonstrate their
professionalism with a sincere, firm, and rational attitude while
dealing with customers or venders/suppliers. Conflicts caused by
emotional languages or behaviors are strictly prohibited.
2.2 Product Quality and Safety
The Company is committed to pursue excellence and maintain
quality at all times. The Company strives to continuously improve the
quality of products and service in compliance with the related safety
regulations/laws in order to benefit our customers and venders/
suppliers and achieve world-class competitiveness. To maintain HTC's
valuable reputation and the benefits to our customers and venders/
suppliers, all employees must comply with our quality processes and
safety requirements.
2.3 Performance of Contracts
Company contracts must be executed not only in accordance
with the requirements of each contract, but also in compliance
with all the laws and regulations applicable to our business. Any
unfair or unreasonable regulation or condition should be avoided.
Purchasing decisions must be made in the best interests of HTC
by considering the venders'/suppliers' suitability, quality, price,
and delivery of products or services; any personal preferences
are not allowed for special offers. Purchasing agreements/sales
contracts and related evaluation information should be documented
clearly and confidentially. The contract information of customers
and venders/suppliers, including but not limited to their names,
price, delivery condition, payment terms, are as confidential as
Company documents. Every employee must protect this confidential
information from misuse and disclosure.
2.4 Gifts, Entertainment and Business Courtesies
All employees or their immediately family members are not
allowed to accept kickbacks, commissions, lavish gifts, or luxurious
entertainment from customers, suppliers/venders, or anyone in a
business relationship in any kind of situation. However, gifts of a
nominal value of less than NT$1,500 or US$50 (maximum one time
per outside company per year.), such as small promotional items
bearing the company's name/logo or a tin of tea, are not prohibited.
The acceptance or giving of a gift should be reported to and
approved by local management. Employees may provide or accept
meals or entertainment if these activities are legitimate, consistent
with accepted business practices and demonstrably help to build a
business relationship. However, regardless of the amount, employees
are not allowed to accept or give kickbacks and bribes, such as (but
not limited to) any type of gift, cash, stock, bond or its equivalent,
or to participate in any business courtesy that may compromise the
employees' judgment or motivate the employees to perform acts
prohibited by laws/regulations or HTC policies. The meal expense
between/ among colleagues can not be treated as entertainment.
However, expenditures incurred for entertainment immediately
before, during, or after a business meeting are acceptable, if those
who will enjoy the entertainment are from another country or
continent.
2.5 Business Travel
All employees are responsible for ensuring that their business travels
are intended to further Company business interests, and the business
travel and entertainment expenditures shall be reasonable, prudent,
and in accordance with applicable Company policies. On behalf of
the Company, employees should be aware that certain venues, whose
entertainment nature or atmosphere may impact negatively on the
Company's reputation, such as a sexually-oriented site or similar
environment, are not appropriate for business-related meetings or
activities. These venues are not acceptable even if the expenses
incurred are not paid by the Company. If the common local custom
is to engage in recreational activities (e.g. golf tournaments) for
business purposes, then these activities should be minimized when
possible in case of the expenses are not paid in personal.。
HTC's Code of Conduct
HTC's Code of Conduct is a guideline to provide high ethical
standards for all employees in conducting HTC business activities.
All employees of HTC Corp., including branches and subsidiary
companies, must follow these ethical standards regardless of the
employees' position, grade level, and location. This Code includes
three major sections: the General Moral Imperative, Venders/
Suppliers and Customers Relationship, and Conflict of Interests.
The General Moral Imperative section requires that HTC commits
to providing a safe and healthy work environment and equal
opportunities, and that it establishes a behavioral code for the
treatment of knowledge about the company's assets/properties/
information.
The Venders/Suppliers and Customers Relationship section requires
that HTC commits to maintaining a fair, legal, and long-term
relationship with its venders/suppliers and customers to the benefit
of all parties.
The Conflict of Interest section describes the behavioral rules for
employees in situations of divided interest.
This Code is superior to any other local regulations except certain
mandatory laws/acts issued by the local government. In such cases,
the Talent Management Division should submit the specific local
laws/acts to Corporate Talent Management Division in order to
waive this specific regulation of the Code in that location. Otherwise,
any violation of HTC Code of Conduct and applicable policies may
cause disciplinary action up to and including the termination of
employment. The employees are responsible for understanding and
complying with the HTC Code of Conduct as well as other applicable
HTC policies/rules. The manager must ensure that each employee
endorses the contents of the Code of Conduct and should review this
document with each employee periodically (at least once per year).
Both parties should then sign in the appropriate space on the last
page.
Mandatory Contents
1.0 General Moral Imperatives
While maintaining a work culture that ensures the company's success,
HTC strives to treat each employee fairly and with dignity. HTC is
also committed to complying with the labor laws of each country it
operates in. As well, each employee is responsible for complying with
all applicable external and internal laws.
1.1 Work Environments
HTC is committed to comply with local laws and regulations to
establish a safe and healthy workplace, free from recognized
hazards. Furthermore, HTC is thoroughly dedicated to providing
employees with a workplace that is free of harassment (including
sexual harassment) and discrimination. Any language or behavior
of intention to cause hostilities or violations of this policy is
strictly prohibited and shall be reported to a responsible authority
immediately.
1.2 Corporate Confidentiality
During the term of employment with HTC and thereafter, each employee
must hold in strict confidence and not disclose, directly or indirectly,
any "Confidential Information" (as defined below) gained from HTC or
its customers or venders/suppliers to any third party without the prior
written consent of HTC. "Confidential Information" must be used only
for the purpose of executing work for HTC. "Confidential Information"
shall mean all business, technical, operational or other information that
is not generally known to the public and that an employee develops, has
access to, and becomes acquainted with during the term of employment,
whether or not such information (A) is owned by HTC, HTC's customers,
venders/suppliers, or any third party with which HTC desires to establish a
business relationship with; (B) is in oral, written, drawn or electronic media
form; (C) is subject matter for the application of patents, trademarks,
copyrights, or other intellectual property rights; or (D) is labeled with
"Confidential" or an equivalent word. Confidential information may
include, but is not limited to the following:
(1) Business plans, manufacturing and marketing plans, procurement
plans, product roadmaps, product design records, product test plans
and reports, product software and source codes, product pricing,
product appearance, product specifications, tooling specifications,
personnel information, financial information, customer lists, venders/
supplier lists, distributor lists, raw materials and product inventory
information, all quality records, trade secrets, and other information
related to the Company's business activities;
(2) Documents, databases, or other related materials to any computer
programs or any development stages thereof;
(3) Discoveries, concepts, ideas, designs, sketches, engineering
drawings, specifications, circuit layouts, circuit diagrams, mechanical
drawings, flow charts, production processes, procedures, models,
molds, samples, components, trouble shooting guides, chips and
other know-how; and
(4) Proprietary information of any third party (such as customers or
venders/suppliers) that the Company has a duty of confidentiality
pursuant to contracts or required by any applicable laws.
1.3 Protection of Property, HTC's Assets, and Personal
Information
Copyrights, patents, trade marks/secrets, the terms of license
agreements and any kind of intellectual property are under protection
by related laws or regulations; violations are strictly prohibited. The
Company's assets are not limited to physical equipment and facilities
only, but also include technologies, trademarks, and other invisible
concepts & confidential information. The utilization of company
assets is for business matters and should be maintained, updated,
and recorded properly and regularly. This is also applicable to the use
of employee personal data. Those who are dealing with employee
data shall consider the business matters and employees' privacy as
well. The only exception that permits the revelation of employees'
personal data is where such disclosure is required by government
laws.
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