DHL 2013 Annual Report Download - page 123

At Deutsche Post DHL, the Chief Compliance Ocer is responsible for the com-
pliance management system and reports directly to the Chief Financial Ocer. e
Chief Compliance Ocer is supported by the Global Compliance Oce, which
establishes compliance management standards on a Group-wide basis and supports
the corresponding activities of the divisions. Each of the four operating divisions has
a Compliance Ocer, who regularly presents a report to the Board of Management
member for the respective division. ese reports are incorporated into the Chief
Compliance Ocer’s reports to the Board of Management and to the Finance and Audit
Committee of the Supervisory Board.
One of the main functions of compliance management at Deutsche Post DHL
is to implement a systematic process which allows for the identication of potential
compliance risks, the evaluation of compliance matters relating to business partners,
co- ordinated reporting of any breaches of law or guidelines, the management of guide-
lines and the development and implementation of training and communication on
com pliance. We made changes to our compliance hotline in . It is available in
around countries and assists employees in reporting breaches of law or the Code of
Conduct within the company; it also provides a structure for addressing and resolving
breaches. e insights gained from breaches that are reported are used to improve the
compliance management system on an ongoing basis. In addition, further steps were
taken to improve Group-wide communication on compliance matters, in order to re-
mind employees of their relevance and brief them specically on the Code of Conduct.
Working methods of the Board of Management and the Supervisory Board
As a German listed public limited company, Deutsche Post  follows a dual
manage ment system. e Board of Management is responsible for the management of the
company. It is appointed, overseen and advised by the Supervisory Board.
In addition to the board departments of the Chief Executive Ocer , the 
and the Board Member for Human Resources, the Board of Management also includes
the operating board departments of , ,  , 
and  .
With the consent of the Supervisory Board, the Board of Management has estab-
lished rules of procedure that lay down objectives for structure, management and
co- operation within the Board of Management. Within this framework, each board
member manages their department independently and informs the rest of the board on
key developments at regular intervals. e Board of Management as a whole decides on
matters of particular signicance for the company or the Group. In addition to tasks that
it is prohibited by law from delegating, these include all decisions that must be presented
to the Supervisory Board for approval. e entire Board of Management also decides
on matters brought forth by one member of the Board of Management for decision by
the Board of Management as a whole.
In making their decisions, the members of the Board of Management may not
pursue personal interests or exploit business opportunities due to the company for their
own benet. ey are required to disclose any conicts of interest to the Supervisory
Board without delay.
e Supervisory Board advises and oversees the Board of Management and appoints
the members of the Board of Management. It has established rules of procedure that
include the fundamental principles of its internal structure, a catalogue of Board of
Manage ment transactions requiring its approval and rules for the Supervisory Board
committees. It meets at least twice every six months in a calendar year, with special
Members, page  f.,
Mandates, page 
Members, page  f.,
Mandates, page 
Page 
119Deutsche Post DHL 2013 Annual Report
Corporate Governance Report Corporate Governance