DHL 2013 Annual Report Download - page 114

Five meetings during the reporting year
ree Supervisory Board meetings took place during the rst half of the year and two in the second.
All members participated in at least   of the meetings. e overall participation rate exceeded  .
At the nancial statements meeting on  March , with the auditors in attendance, the annual
and consolidated nancial statements and the management reports for  were discussed in detail and
approved. Aer a thorough review, we endorsed the Board of Management’s proposal for the appropri-
ation of the unappropriated surplus for the  nancial year. At this meeting, the Board of Manage-
ment’s achievement of its targets for the  nancial year was also assessed and the Supervisory Board’s
proposed resolutions for the Annual General Meeting  were adopted. In addition, we discussed
the outcome of the review on the eciency of the Supervisory Board’s work. e Supervisory Board also
looked in detail at  aviation strategy at this meeting.
As a number of members of the Supervisory Board had previously been re-elected, an extraordinary
meeting of the Supervisory Board was held immediately aer the Deutsche Post   on  May
, where the members of the Supervisory Board re-elected Andrea Kocsis as deputy chair and me as
chairman of the Supervisory Board. e meeting also conrmed the positions of all committee members.
Details of the current members of the Supervisory Board committees are shown on page .
At the meeting of the Supervisory Board on  June , we discussed measures aimed at optimising
Deutsche Post ’s investment portfolio. Matters relating to the Board of Management were also dealt with
at this meeting, in particular the remuneration of its members and the extension of Roger Crook’s appoint-
ment to the Board and of his contract for a further ve years. We also considered the New Forwarding
Environment  strategic project within the Global Forwarding business unit in great detail. Under
the new -based operating model, Global Forwarding will become a single, internationally homogeneous
organisation, with a clear customer focus, ecient processes and high standards of quality.
On  September , Directors’ Day, selected speakers were invited to provide basic and further
training to the members of the Supervisory Board. At the meeting of the Supervisory Board that followed,
changes in the regulatory environment were the main focus of discussions. e Supervisory Board also
discussed the Group’s external image in the market, with the help of external guest speakers, specialising in
the elds of customers, investors, media and the labour market. On  September , the current status
of Strategy  implementation within the Group and the divisions was the main point on the agenda.
e Supervisory Board’s nal meeting of  was held on  December. Following extensive discus-
sions, we adopted the  business plan and also considered various aspects of the Board of Manage-
ment’s remuneration. Furthermore, the Board of Management’s targets for  were set and the formation
of a Strategy Committee agreed upon. Following in-depth discussions, we again submitted an unqualied
Declaration of Conformity with the German Corporate Governance Code.
Hard work by the committees
e Executive Committee met four times during the year under review. Meeting agendas focused
primarily on matters relating to the Board of Management and preparations for the respective Supervisory
Board meetings.
e Personnel Committee also met four times and considered the reorganisation of the Human
Resources board department, diversity management and activities in the areas of training, health and
employee commitment. e committee received ongoing updates regarding the progress of the One 
programme, which is reorganising the content and structure of the Group’s personnel activities. It also
considered the remuneration structure for executives. e annual employee opinion survey was also
discussed.
110 Deutsche Post DHL 2013 Annual Report
Report of the Supervisory Board Corporate Governance