Neiman Marcus 2002 Annual Report Download - page 160

intention, understanding, or awareness that any part of the payment is to be used for any purpose other than that described by the
documents supporting the payments. All receipts and disbursements must be fully and accurately described on the books and records
of the Company and must be supported by appropriate documentation properly describing the purposes thereof.
RETENTION OF RECORDS
Numerous federal and state statutes require the proper retention of many categories of records and documents that are
commonly maintained by companies. These statutes apply to records in any form, including e-mail messages, electronic and recorded
data, as well as hard copies of documents. In consideration of those legal requirements and the Company's business needs, the
Company's record retention policies set forth the appropriate retention periods for the types of records created and received by each
business unit or subsidiary.
In addition to the applicable statutory requirements, the existence of pending or threatened litigation, investigations or
subpoenas may require that certain information and records be retained for longer than the law and the Company's record retention
policies require. Accordingly, the Legal Department will issue notices regarding such matters as they arise and will instruct that
certain categories of documents not be discarded until the matter is resolved. It is a violation of law to conceal, alter or destroy records that
are subject to a subpoena or may be evidence in a pending or threatened lawsuit or investigation.
Unless the Legal Department has issued a notice of a pending matter requiring the continued retention of certain documents,
all records in any form are to be permanently discarded at the end of the period set forth in the record retention policy applicable to the
relevant subsidiary or business unit of the Company.
E-MAIL, VOICE MAIL AND THE INTERNET
The Company encourages the use of electronic mail and voice mail because these methods of communication are
efficient and effective. It also encourages the sue of the Internet as a valuable source of information about our vendors,
suppliers, business partners and competitors. However, employees must ensure that electronic mail, voice mail and the
Internet are used appropriately, understand that messages sent or received and data gathered are not private, compose
messages with care and retain them only as long as necessary.
APPROPRIATE USE
E-mail, voice mail and the Internet must be used responsibly and are intended for business purposes only. Although personal
use of electronic communication systems may be understandable and acceptable at times, this is a privilege that the Company reserves
the right to control and monitor.
Under no circumstances may e-mail, voice mail or the Internet be used for any illegal, immoral, or unethical purpose, or for
any other purpose that violates the Code or may lead to liability or cause harm to the Company. The Internet, in particular, also may
not be used for transmitting, retrieving or storing any communications of an obscene, discriminatory, harassing, or otherwise
inappropriate nature. The Company retains the sole right to determine whether or not employees are using these methods of
communication properly.
All files downloaded from the Internet are subject to the limitation of copyright
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