BP 2009 Annual Report Download - page 110

BP Annual Report and Accounts 2009
Additional information for shareholders
Fees and payments made by the
Depositary to the issuer
The Depositary has agreed to reimburse certain company expenses
related to the company’s ADS programme and incurred by the company
in connection with the programme. The Depositary reimbursed to the
company, or paid amounts on the company’s behalf to third parties, or
waived its fees and expenses, of $4,565,411 for the year ended
31 December 2009.
The table below sets forth the types of expenses that the
Depositary has agreed to reimburse, and the invoices relating to the year
ended 31 December 2009 that were reimbursed:
Category of expense reimbursed Amount reimbursed for the year
to the company ended 31 December 2009
NYSE listing feesa$500,000
Printing costs in connection with US
shareholder communications and AGM
related expenses in connection with
the ADR programme $140,226
Total $640,226
aDuring 2009 the company received a payment of $500,000 from the Depositary in respect of NYSE
listing fee for 2008.
The Depositary has also agreed to waive fees for standard costs
associated with the administration of the ADS programme and has paid
certain expenses directly to third parties on behalf of the company. The
table below sets forth those expenses that the Depositary waived or paid
directly to third parties relating to the year ended 31 December 2009:
Category of expense waived or paid Amount reimbursed for the year
directly to third partiesaended 31 December 2009
Service fees and out of pocket expenses
waivedb$2,706,973
Broker reimbursementsc$1,070,408
Other third-party mailing costsd$132,435
Transfer agency fees in Canadae$10,441
Other third-party expenses paid directly $4,928
Total $3,925,185
aIn addition to the reimbursed and waived fees for the year ended 31 December 2009, the
Depositary also reimbursed, waived or paid directly to third parties $2,656,148 that related to the
year ended 31 December 2008.
bIncludes fees in relation to transfer agent costs and operation of BP Direct Access Plan by
JPMorgan Chase.
cBroker reimbursements are fees payable to Broadridge and other service providers for the
distribution of hard copy material to ADR beneficial holders in the Depositary Trust Company.
Corporate materials include information related to shareholders’ meetings and related voting
instructions. These fees are SEC approved.
dReimbursement of fees to UPS Mail innovations, Precision IR and Bank of New York Mellon for
distribution of hard copy materials to ADR beneficial holders and proxy solicitation.
eFees payable to CIBC as co-transfer agent for Canadian ADR holders.
Under certain circumstances, including removal of the Depositary or
termination of the ADR programme by the company, the company is
required to repay the Depositary amounts reimbursed and/or expenses
paid to or on behalf of the company during the 12-month period prior to
notice of removal or termination.
Called-up share capital
Details of the allotted, called up and fully paid share capital at
31 December 2009 are set out in Financial statements – Note 36 on
page 167.
At the AGM on 16 April 2009, authorization was given to the
directors to allot shares up to an aggregate nominal amount equal to
$1,561 million. Authority was also given to the directors to allot shares for
cash and to dispose of treasury shares, other than by way of rights issue,
up to a maximum of $234 million, without having to offer such shares to
existing shareholders. These authorities are given for the period until the
next AGM in 2010 or 15 July 2010, whichever is the earlier. These
authorities are renewed annually at the AGM.
Administration
If you have any queries about the administration of shareholdings, such
as change of address, change of ownership, dividend payments, the
dividend reinvestment plan or the ADS direct access plan, or to change
the way you receive your company documents (such as the Annual
Report and Accounts, Annual Review and Notice of Meeting) please
contact the BP Registrar or ADS Depositary.
UK – Registrar’s Office
The BP Registrar, Equiniti
Aspect House, Spencer Road, Lancing, West Sussex BN99 6DA
Freephone in UK 0800 701107; Tel [phone]
Textphone 0871 384 2255; Fax [phone]
Please note that any numbers quoted with the prefix 0871 will be
charged at 8p per minute from a BT landline. Other network providers’
costs may vary.
US – ADS Depositary
JPMorgan Chase Bank, N.A.
PO Box 64504, St. Paul, MN 55164-0504
Toll-free in US and Canada [phone]; Tel [phone]
For the hearing impaired [phone]
Annual general meeting
The 2010 AGM will be held on Thursday, 15 April 2010 at 11.30 a.m.
at ExCeL London, One Western Gateway, Royal Victoria Dock, London
E16 1XL. A separate notice convening the meeting is distributed to
shareholders, which includes an explanation of the items of business to
be considered at the meeting.
All resolutions of which notice has been given will be decided
on a poll.
Ernst & Young LLP have expressed their willingness to continue in
office as auditors and a resolution for their reappointment is included in
Notice of BP Annual General Meeting 2010.
By order of the board
David J Jackson
Secretary
26 February 2010
BP p.l.c.
Registered in England and Wales No. 102498
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