Neiman Marcus 2009 Annual Report Download - page 496

conduct routine inspections of the Company premises. The manager of the facility should be prepared to handle such inspections by
asking the visitor for proper credentials and a valid explanation for the basis of their inspection. If the inspection is unannounced,
unplanned, or otherwise unwarranted, the visitor should be told to wait and that Company policy requires an associate to contact the
Legal Department before any inspection can be authorized or commenced.
CONTACTS WITH THE MEDIA AND THE FINANCIAL COMMUNITY
Associates are prohibited from commenting or providing financial information to anyone outside the Company without the prior
approval of the Chief Executive Officer, Chief Financial Officer, Controller, Treasurer, or the General Counsel.
Public responses and press releases are to be provided solely through the Corporate Communications, Investor Relations, or Public
Relations departments.
ADVERTISING
Federal and state laws and regulations prohibit false, misleading or deceptive advertising in the promotion and sale of products offered
or sold by the Company. Associates are therefore prohibited from creating, approving or disseminating any advertising or
promotional materials that potentially violate any applicable laws and regulations. All advertising must be fair, accurate and properly
substantiated and any proposed publications must be pre-approved by the Legal Department before being released to print.
RECORD KEEPING
It is the Company's policy to prepare, maintain and adequately safeguard all Company records in accordance with all applicable legal
and accounting requirements.
PREPARATION OF RECORDS
All books, records, and accounts must accurately and fairly reflect all transactions, disposition of assets and liabilities, and other
events that are subject to specific regulatory record keeping requirements. Under no circumstances may there be any unrecorded
funds or assets of the Company or any inaccurate entries knowingly made on the Company's books or records. No associate may
interfere with or seek to improperly influence the auditing of the Company's financial records.
RETENTION OF RECORDS
Associates must comply with the Company's record retention policy. In some instances, the existence of pending or threatened
litigation, investigations, or validly issued subpoenas may legally require that certain records be retained for longer than the
Company's normal record retention schedule. It is a violation of law to conceal, alter or destroy such records.
E-MAIL, PHONE CALLS, VOICEMAIL AND THE INTERNET
Although the use of electronic mail, voicemail, and the Internet can be very efficient and effective, associates must ensure that all such
methods of communication are used appropriately and in moderation without interfering or compromising their work.
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