Mazda 2015 Annual Report Download - page 31

Initiatives to Invigorate General Shareholders’ Meetings and Ensure the Smooth Exercise of Voting Rights
Setting of date for general shareholders’
meetings
General shareholders’ meetings are held on dates that avoid concentrations of other companies’ general
meetings.
Exercise of voting rights To improve convenience, voting by electromagnetic methods was introduced from the general shareholders’
meeting held in June 2004.
Initiatives to improve environment for exercise
of voting rights for institutional investors
Mazda has participated in the electronic voting platform operated by ICJ Co., Ltd., for the exercise of
voting rights by institutional investors from the general shareholders’ meeting held in June 2008.
English convocation notice A English version of the convocation notice is prepared as a reference for the exercise of voting rights.
Others The convocation notice is posted early on the corporate website, prior to mailing.
English http://www.mazda.com/en/investors/stockinfo/meeting/
Japanese http://www.mazda.com/ja/investors/stockinfo/meeting/
Business Management System
Dialogue with Shareholders and Investors
Mazda engages in a variety of investor relations
initiatives in keeping with its policy of timely
and appropriate disclosure of information. In
addition to general shareholders’ meetings, the
Company holds meetings with shareholders
and investors to explain its quarterly business
results, management, and other business activi-
ties. Business briefings are also held for domes-
tic and overseas securities analysts, institutional
investors, and individual investors.
Mazda’s website provides information includ-
ing the schedule for general shareholders’
meetings and financial results announcements,
performance / financial data, notice of the general
meeting of shareholders (business report), share-
holders reports (Japanese only), summary of
financial results, briefing materials for the financial
results, asset securities reports (Japanese only),
and annual reports for timely disclosure.
Auditing for Group Companies’ Management
In the Mazda Group, each Group company has
established a corporate governance framework
with the aim of enhancing cooperation between
Mazda and its Group companies.
Japan
Group companies in Japan set the corporate
auditors. Through the Group Audit & Supervisory
Board Members’ Meetings attended by the Audit
& Supervisory Board members (full-time) of the
Group’s large companies and appointed part-
time corporate auditors from among Mazda
employees, Mazda aims to strengthen ties
between Mazda and its Group companies.
Overseas
Major overseas Group companies have the Audit
Committee* to discuss matters relating to internal
control. Executives and internal auditing-related
departments of each overseas Group company, as
well as Mazda’s related departments and the
auditing department, participate in each compa-
ny’s Audit Committee meetings and exchange
opinions. Mazda’s executive officers and full-time
Audit & Supervisory Board members also attend
the meetings at the Group companies in Europe,
North America and Australia. In the March 2015
fiscal year, the Audit Committee was set up at newly
established companies in Mexico and Malaysia. In
the March 2016 fiscal year, the Audit Committee is
scheduled to be set up sequentially in newly estab-
lished companies in South Africa.
* Committees are set and operated independently for each overseas
Group company for the purpose of gathering information and
exchanging opinions on internal control. (Overseas Group companies
are not deemed as Companies with Committees under the Japanese
Companies Act.)
Mazda Annual Report 2015
29
Foundations Underpinning
Sustainable Growth
English http://www.mazda.com/en/investors/stockinfo/meeting/
Japanese http://www.mazda.com/ja/investors/stockinfo/meeting/
CONTENTS
Growth Strategy
Message from Management
Corporate Data
Introduction
Review of Operations