Kodak 2004 Annual Report Download - page 115

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2 0 0 5 ฀ N O T I C E ฀ O F ฀ A N N U A L ฀ M E E T I N G ฀ A N D ฀ P R O X Y ฀ S T A T E M E N T
Q&A
Q.฀฀ Can฀I฀nominate฀someone฀to฀the฀Board?฀
A.฀฀ ฀Our฀by-laws฀provide฀that฀any฀shareholder฀may฀nominate฀a฀person฀for฀election฀to฀the฀Board฀so฀long฀as฀the฀shareholder฀follows฀the฀procedure฀outlined฀
in฀the฀by-laws฀as฀summarized฀below.฀This฀is฀the฀procedure฀to฀be฀followed฀for฀direct฀nominations,฀as฀opposed฀to฀recommendations฀of฀nominees฀for฀
consideration฀by฀our฀Corporate฀Responsibility฀and฀Governance฀Committee.
฀ ฀The฀complete฀description฀of฀the฀procedure฀for฀shareholder฀nomination฀of฀director฀candidates฀is฀contained฀in฀our฀by-laws.฀A฀copy฀of฀the฀full฀text฀of฀the฀
by-law฀provision฀containing฀this฀procedure฀may฀be฀obtained฀by฀writing฀to฀our฀Secretary฀at฀our฀principal฀executive฀offices.฀Our฀by-laws฀can฀also฀be฀
accessed฀at฀www.kodak.com/go/governance.฀For฀purposes฀of฀summarizing฀this฀procedure,฀we฀have฀assumed:฀1)฀the฀date฀of฀the฀upcoming฀Annual฀
Meeting฀is฀within฀30฀days฀of฀the฀date฀of฀the฀annual฀meeting฀for฀the฀previous฀year฀and฀2)฀if฀the฀size฀of฀the฀Board฀is฀to฀be฀increased,฀that฀both฀the฀name฀
of฀the฀director฀nominee฀and฀the฀size฀of฀the฀increased฀Board฀are฀publicly฀disclosed฀at฀least฀120฀days฀prior฀to฀the฀first฀anniversary฀of฀the฀previous฀year’s฀
annual฀meeting.฀Based฀on฀these฀assumptions,฀a฀shareholder฀desiring฀to฀nominate฀one฀or฀more฀candidates฀for฀election฀at฀the฀next฀annual฀meeting฀
must฀deliver฀written฀notice฀of฀such฀nomination฀to฀our฀Secretary,฀at฀our฀principal฀office,฀not฀less฀than฀90฀days฀nor฀more฀than฀120฀days฀prior฀to฀the฀first฀
anniversary฀of฀the฀preceding฀year’s฀annual฀meeting.฀฀
฀ ฀The฀written฀notice฀to฀our฀Secretary฀must฀contain฀the฀following฀information฀with฀respect฀to฀each฀nominee:฀1)฀the฀proposing฀shareholder’s฀name฀and฀
address;฀2)฀the฀number฀of฀shares฀of฀the฀Company฀owned฀of฀record฀and฀beneficially฀by฀the฀proposing฀shareholder;฀3)฀the฀name฀of฀the฀person฀to฀be฀
nominated;฀4)฀the฀number฀of฀shares฀of฀the฀Company฀owned฀of฀record฀and฀beneficially฀by฀the฀nominee;฀5)฀a฀description฀of฀all฀relationships,฀arrange-
ments฀and฀understandings฀between฀the฀shareholder฀and฀the฀nominee฀and฀any฀other฀person฀or฀persons฀(naming฀such฀person฀or฀persons)฀pursuant฀to฀
which฀the฀nomination฀is฀to฀be฀made฀by฀the฀shareholder;฀6)฀such฀other฀information฀regarding฀the฀nominee฀as฀would฀have฀been฀required฀to฀be฀included฀
in฀the฀Proxy฀Statement฀filed฀pursuant฀to฀the฀proxy฀rules฀of฀the฀Securities฀and฀Exchange฀Commission฀(SEC)฀had฀the฀nominee฀been฀nominated,฀or฀
intended฀to฀be฀nominated,฀by฀the฀Board,฀such฀as฀the฀nominee’s฀name,฀age฀and฀business฀experience;฀and฀7)฀the฀nominee’s฀signed฀consent฀to฀serve฀as฀
a฀director฀if฀so฀elected.
฀ ฀Persons฀who฀are฀nominated฀in฀accordance฀with฀this฀procedure฀will฀be฀eligible฀for฀election฀as฀directors฀at฀the฀annual฀meeting฀of฀the฀Company’s฀share-
holders.฀
Q.฀฀ What฀is฀the฀deadline฀to฀propose฀actions฀for฀consideration฀at฀the฀2006฀annual฀meeting?฀
A.฀฀ ฀For฀a฀shareholder฀proposal฀to฀be฀considered฀for฀inclusion฀in฀Kodak’s฀Proxy฀Statement฀for฀the฀2006฀annual฀meeting,฀the฀Secretary฀of฀Kodak฀must฀
receive฀the฀written฀proposal฀at฀our฀principal฀executive฀offices฀no฀later฀than฀December฀20,฀2005.฀Such฀proposals฀must฀comply฀with฀SEC฀regulations฀
under฀Rule฀14a-8฀regarding฀the฀inclusion฀of฀shareholder฀proposals฀in฀company-sponsored฀proxy฀materials.฀Proposals฀should฀be฀addressed฀to:
฀ ฀ Secretary฀
฀ ฀ Eastman฀Kodak฀Company฀
฀ ฀ 343฀State฀Street฀
฀ ฀ Rochester,฀NY฀14650-0218
฀฀ ฀For฀a฀shareholder฀proposal฀that฀is฀not฀intended฀to฀be฀included฀in฀Kodak’s฀Proxy฀Statement฀under฀Rule฀14a-8,฀the฀shareholder฀must฀deliver฀a฀proxy฀
statement฀and฀form฀of฀proxy฀to฀holders฀of฀a฀sufficient฀number฀of฀shares฀of฀Kodak฀common฀stock฀to฀approve฀that฀proposal,฀provide฀the฀information฀
required฀by฀the฀by-laws฀of฀Kodak฀and฀give฀timely฀notice฀to฀the฀Secretary฀of฀Kodak฀in฀accordance฀with฀the฀by-laws฀of฀Kodak,฀which,฀in฀general,฀require฀
that฀the฀notice฀be฀received฀by฀the฀Secretary฀of฀Kodak:
฀ ฀ •฀฀not฀earlier฀than฀the฀close฀of฀business฀on฀January฀11,฀2006,฀and฀
฀ ฀ •฀฀not฀later฀than฀the฀close฀of฀business฀on฀February฀10,฀2006.฀
฀ ฀If฀the฀date฀of฀the฀shareholder฀meeting฀is฀moved฀more฀than฀30฀days฀before฀or฀30฀days฀after฀the฀anniversary฀of฀the฀2005฀Annual฀Meeting,฀then฀notice฀
of฀a฀shareholder฀proposal฀that฀is฀not฀intended฀to฀be฀included฀in฀Kodak’s฀Proxy฀Statement฀under฀Rule฀14a-8฀must฀be฀received฀no฀earlier฀than฀the฀close฀
of฀business฀120฀days฀prior฀to฀the฀meeting฀and฀no฀later฀than฀the฀close฀of฀business฀on฀the฀later฀of฀the฀following฀two฀dates:
฀ ฀ •฀฀90฀days฀prior฀to฀the฀meeting,฀and฀
฀ ฀ •฀฀10฀days฀after฀public฀announcement฀of฀the฀meeting฀date.฀
฀ ฀You฀may฀contact฀our฀Secretary฀at฀our฀principal฀executive฀offices฀for฀a฀copy฀of฀the฀relevant฀by-law฀provisions฀regarding฀the฀requirements฀for฀making฀
shareholder฀proposals.฀Our฀by-laws฀can฀also฀be฀accessed฀at฀www.kodak.com/go/governance.