Mazda 2007 Annual Report Download - page 45
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Corporate Auditors to keep them informed
of the latest developments. Information and
related findings gleaned from attendance at
important meetings such as that of the
Executive Committee and other audit
activities are provided to the outside
corporate auditors.
Reporting crucial information to
corporate auditors
If the directors or executive officers
become aware of certain facts that could
have serious implications for the Mazda
Group, they must immediately report this
information to the corporate auditors. In
addition, any major lawsuits or disputes,
changes in accounting policy, serious
incidents, government penalties or other
matters that the Board of Corporate
Auditors has stipulated as requiring joint
discussion with directors and executive
officers must be reported to the corporate
auditors, even in cases where no significant
impact on the Mazda Group is anticipated.
Risk Management
In line with its corporate action guidelines,
Mazda endeavors to manage risk through
the unified actions of all executives and
employees. To ensure operational continuity
and stable development, Mazda works to
appropriately manage various internal and
external risks. During the year, the Company
commenced earthquake-resistant
construction repairs on its factory and
office wings to reduce damage in the
event of a major earthquake.
Compliance
Business practices that are ethical and
comply with legal requirements are a key
prerequisite to our operations. In 1997,
Mazda established the Ethics Committee
as the core entity to foster Companywide
compliance in accordance with the Corporate
Ethics Code of Conduct by formulating
guidelines and providing employee training.
In 2005, we distributed compliance cards
to all executives and employees. The cards
spell out the Mazda Corporate Ethics Code
of Conduct, including the Five Principles of
Honest Behavior and our Action Guidelines.
Mazda also brings in outside instructors to
teach at the annual Compliance Course and
Human Rights Seminar. These courses
develop Companywide awareness of
compliance, underscore the importance of
corporate ethics and stress the need to
conduct business accordingly. Executives
and employees are encouraged to report
swiftly any known illegal activity to the
Ethics Consulting Office, and any retaliation
against or prejudice toward whistleblowers
is prohibited.
Compliance Structure
Representative Director and President
Ethics Consulting Office
(CSR Promotion Department)
Ethics Committee
(Facilitator: CSR Promotion Department)
Consultation/Reporting
Consultation/Reporting Training/Companywide
Awareness Promotion/Advice
and Recommendation
Training/Companywide
Awareness Promotion/Advice
and Recommendation
Liaison
Mazda Divisions and Departments
Personnel in charge of compliance
(executive officers, division of general managers,
department of general managers)
Affiliated Companies