Ubisoft 2008 Annual Report Download - page 226

224
UBISOFTANNUAL REPORT 2009
Similarly, special attention is paid to the security of IT data and processing. The Security Department, in cooperation with all
the IT teams, is looking to continually improve control levels in order to guarantee:
network data security and scope for its recovery;•
the protection of online services from unauthorised access;•
the separation of networks’ operational responsibilities from those relating to IT operations;•
the identication of users’ responsibilities;•
the establishment of management procedures for remote equipment;•
the controls necessary to ensure the condentiality, integrity and authenticity of data routed via public networks, and in order •
to protect online systems;
the availability of online services and systems.•
Several security projects are under way for the coming year, such as the formalisation of global security policies (e.g. Patch
Management), the systematisation of external security audits (applications and servers) and the creation of local security ofces
in each region.
The IT teams are also focusing much of their efforts on documentation and training in order to guarantee the security, reliability,
availability and relevance of accounting and nancial information.
3.1.2.3.3 Accounting and nancial information validation procedures
Ubisoft’s accounting and nancial information is produced by the Administration Department, under the supervision of the Chairman
and Chief Executive Ofcer, with the Board of Directors responsible for nal approval.
The consolidated nancial statements are subject to a limited review at September 30 and an audit at March 31, by the Group’s
Statutory Auditors. The Administration Department works with the Statutory Auditors to coordinate the timing and main accounting
processes to allow for in the annual year-end process.
One-off assignments during the nancial year address specic accounting issues in advance. This systematic review allows orderly
nalising of accounts, as well as reducing the time needed to prepare the consolidated nancial statements.
The Group announces its sales on a quarterly basis and its earnings every six months.
The Consolidation Department also collects and veries the accounting information to be included in the Group’s nancial releases
when related to the consolidated nancial statements. These data are veried by both the Company and the Statutory Auditors.
3.1.2.3.4 External nancial information management process
The Financial Communications Department publishes the nancial information required for the Group's strategy to be understood
by shareholders, nancial analysts and investors.
All nancial releases (and press releases) are reviewed and approved by Senior Management. Financial information is published
in strict compliance with market regulations and upholding the principle of equality of treatment of shareholders.
3.1.2.4 1.1.2.4 Outlook
The Group intends to continue strengthening its internal control system, by specically focusing on increasing awareness among
its teams and managers, systematically reviewing risks and developing effective solutions adapted to the teams’ requirements.