Ubisoft 2008 Annual Report Download - page 111

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109
UBISOFT ANNUAL REPORT 2009
ma n a G e m e n t r e p o r t 01
1.4.3.2 Role and duties of Board Committees
The role and duties of Board Committees are described below, as well as in the Chairman's Report, in accordance with Article
L.225-37 of the French Commercial Code.
In its by-laws, the Board of Directors has set out the responsibilities and powers of its various permanent committees, these
being:
• the Strategy and Development Committee
• the Compensation Committee
The Committees meet at the behest of their Chairman and may be called by any means. The Committees may meet at any place
and in any way, including by videoconferencing and teleconferencing. They may only meet validly if at least half their members
are present. The Strategy and Development Committee meets at least twice annually and the Compensation Committee at least
once a year.
The agenda of the meetings is set by their Chairman. The Committees report on their work to the subsequent Board Meeting in
the form of oral statements, opinions, proposed recommendations or written reports.
The Committees may not unilaterally decide to discuss issues overstepping their terms of reference. They have no decision-
making power but only that of making recommendations to the Board of Directors.
The main responsibilities of the Strategy and Development Committee and the Compensation Committee are summarised
below:
STRATEGY AND DEVELOPMENT COMMITTEE COMPENSATION COMMITTEE
Consideration and examination of all decisions relating to the major
strategic, economic, employment, financial and technological policies
of the Company and Group
Examination, analysis and comparison with market practices:
• examining and submitting proposals on the compensation of corporate
officers (fixed and variable portions)
• giving opinions on the general stock option allocation policy
and more specifically the percentage allocated to managers
• proposing an overall amount of directors’ fees
• approving information given to shareholders in the annual report
on the compensation of managers