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HOYA's Invisible Assets Corporate Governance
Copyright 2013 © HOYA CORPORATION
Business
Conduct
Guidelines
HOYA
Help Line
To achieve the best results from internal control systems, it is essential that all
employees performing duties for an organization work to foster greater awareness.
HOYA has established a set of Business Conduct Guidelines that clarify the guiding
principles under which each employee should perform his or her duties, with resolute
adherence to professional ethics. The Group also conducts a wide range of employee
education activities to foster awareness of regulations and rules.
In 2003 the Company implemented another initiative, the HOYA Help Line, as an
internal reporting and consultation system for the Group. If there is an act that
contravenes the law or the HOYA Business Conduct Guidelines, the HOYA Help Line
is intended to enable early identification of the problem and quick reporting to top
management, while protecting the informer, which enables timely and appropriate
action to be taken on the issue. This system helps to preserve the integrity of the
HOYA Group as a whole. The HOYA Help Line has two types of points of contact; one
is "HHL" a dedicated section within the Company's headquarters and the other is an
outside legal counsel. The system is designed to preserve anonymity and works to
maintain the system's functional effectiveness. As of March 2013, the system is in
place at Group companies in Japan, North America (the United States and Canada),
Thailand, European countries, Philippines, Singapore, Australia, Malaysia, and South
Korea, and operates in accordance with business practice and laws of each country.
We continue to expand the number of countries covered, giving the HOYA Help Line
worldwide coverage.
Full Disclosure and Investor Relations Activities
HOYA considers fair and prompt disclosure of information and other investor relations activities to be a
fundamental duty of management. The Company also values communication with shareholders, and it continues
to clearly reflect their views in its management practices. In 1998, HOYA started quarterly disclosure of financial
statements, ahead of many other Japanese firms. Since then the Company has sought to increase the timeliness
and broaden the scope of disclosure by shortening the period between the account settlement at the end of
each quarter and the disclosure, and ensuring that the volume of information in the quarterly reports is equivalent
to that in the year-end financial reports. Top management is actively involved in investor relations activities.
For example, the CEO attends every quarterly investor meetings to explain results and answer questions from
securities analysts and institutional investors.