DHL 2015 Annual Report Download - page 112

Deutsche Post  Group —  Annual Report
Board were presented at the same meeting, as were the Supervisory Board’s proposed resolutions for the
 Annual General Meeting . All of the resolutions proposed were adopted with clear majorities
at the  on  May .
On  April , we held an extraordinary Supervisory Board meeting to accept Roger Crook’s
resignation from the Board of Management. Until a new board member is appointed for the Global
Forwarding, Freight division,  Dr Frank Appel has agreed to take over his tasks in a dual role.
e sale of our shares in Sinotrans Ltd. was approved using the written procedure on  May .
Immediately aer the Deutsche Post   on  May , the Supervisory Board re-appointed
Roland Oetker as a member of the Executive Committee, Personnel Committee and Mediation Com-
mittee. As a member of the Executive Committee, Mr Oetker is also automatically a member of the
Nomination Committee. Details of the current committee members can be found on page . e
Super visory Board also discussed the Group’s pension obligations.
e Supervisory Board meeting on  June  included an in-depth discussion of developments
in the Global Forwarding business unit and the status of the transformation programme. e meeting
also considered whether Board of Management remuneration was appropriate. Independent experts have
reviewed the remuneration system and remuneration paid to individuals and have conrmed that the
system is suitable and consistent with market rates.
e annual closed Supervisory Board meeting was held in September. Internal and customer
managers gave presentations on selected topics. Discussions with the Board of Management focused
onthe progress made in implementing “Strategy ” and future challenges.
In the Supervisory Board meeting on  September , we discussed the gender quotas for the
Super visory Board and Board of Management. We have set a target ratio of  :  for women on the Board
of Manage ment, to be achieved by the end of the  , aer which the target will rise to  :  by the
end of the Annual General Meeting in . e deadline for achieving the rst target is  June .
In the extra ordinary Supervisory Board meeting on  October , the transformation programme
and the future course for the business-centric  renewal plan in the Global Forwarding business unit
were examined.
On  December, at the last meeting of the Supervisory Board in , we approved the  business
plan aer extensive discussions and set the Board of Management’s performance targets for . In
addition, a share capital increase was resolved upon for the purpose of nancing a share buy-back to
settle share-based payments due to executives in . We also examined the new recommendations of
the German Corporate Governance Code . We expanded the targets for the composition of the
Supervisory Board to include the general principle that members should not serve more than three full
terms of oce. We conrmed that we have complied with the recommendations of the Government
Commission as amended on  June  since issuance of the Declaration of Conformity in Decem-
ber  and intend to comply with all recommendations of the  as amended on  May  in the
future. We also had an in-depth discussion again on business developments in the Global Forwarding,
Freight division.
Careful preparatory work by the committees
e Supervisory Board committees prepared thoroughly for plenary meeting discussions and decisions,
thus ensuring informed consultations in these meetings.
e Executive Committee met ve times during the year under review. Regular agenda items included
matters regarding the Board of Management and preparations for the Supervisory Board meetings.
Detailed discussions were held on the subject of Roger Crook’s resignation from the Board of Manage-
ment, whether Board of Management remuneration was appropriate, and the gender quotas for the
Super visory Board and Board of Management.
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