Ubisoft 2013 Annual Report Download - page 192

Governance and Internal Control
2013
187
 The information systems department is involved in selecting IT solutions, ensures their
consistency, and monitors their technical and functional compatibility. The department regularly
monitors the progression of IT projects and ensures that they are in line with the requirements,
existing policies and budgets. A medium-term project visibility has been introduced, with budgets
set for a 2-year period, reviewed periodically to take into account the changes in the Company’s
priorities and constraints.
The risk security and management team is responsible for ensuring and organizing the protection
of Ubisoft activities, which include but are not limited to the security of applications, information
systems, online games, premises, and human and material resources.
The team has also established rules and control measures with the aim of preventing and
managing risks. These internal procedures are reviewed regularly and adapted to maximize their
efficiency.
ONGOING SUPERVISION OF THE INTERNAL CONTROL SYSTEM 1.8.2.5
To provide ongoing supervision of the internal control system and its operation, the Group has
introduced a biannual process for monitoring the production subsidiaries and key controls, together
with the financial control teams.
Of self assessment questionnaires are regularly sent to subsidiaries.
Their goal is both to contribute to establishing and updating procedures and, above all, to help
managers to pinpoint the fundamental issues regarding the effectiveness of the processes and
controls in question. The introduction of an overall formalized approach to internal control thus allows:
o The quality of controls in subsidiaries to be understood, particularly by means of:
9 evaluating the efficient utilization of resources (human, material or financial);
9 justifying investments and expenditure;
9 ensuring that activities carried out locally are in line with the strategy and guidelines of
the Group.
o The improvement of operational and financial practices by means of corrective and
optimization initiatives to remedy shortcomings.
o Effective monitoring of compliance with these procedures and controls.
The financial year 2012/2013 was marked by more targeted and significant actions bearing on the
heart of the Group’s activity:
9 Audit of procedures implemented in subsidiaries
9 Support for subsidiaries by implementing tool training
The objective is to ensure the correct application of recommendations and guidelines established in
the Group.