Ubisoft 2013 Annual Report Download - page 18

Management Report
2013
13
These departments are responsible for telling their local representatives or contacts what information
they are required to collect.
The procedure in place aims to ensure that the information collected is available, uniform and
documented.
Specifications on the methods for collecting data:
9 As regards employee-related indicators, these are collected:
- Either directly, using the Business Object reporting tool, which makes it possible to exploit
data from the human resources management software program (HRTB) used by all the
Group’s subsidiaries;
- Or using an alternative reporting tool in an Excel spreadsheet, given to all local HR
departments in order to facilitate data consolidation, for employee-related information not
monitored in the HRTB.
The human resources indicators collected in this manner conform to the definitions defined jointly by
the Human Resources Department and the Administration Department and indicated in the reporting
protocol.
9 Environmental and social indicators are collected:
- At each site, using a qualitative and quantitative questionnaire prepared in line with the
reporting protocol;
- From cross-functional departments for the collection of global data at Group level.
Consolidation and verification:
Employee-related and environmental/social data are transmitted by the Group’s entities respectively to
the Group Human Resources Department and the International Communication Department, which
consolidate and ensure consistency.
Once the data have been consolidated and the CSR reporting has been prepared, the Administration
Department intervenes in the data-validation process by conducting consistency checks to guarantee
the accuracy of the data published and by ensuring compliance with the reporting protocol.
METHODOLOGICAL CLARIFICATIONS ON THE INDICATORS 1.4.1.5
As regards employee-related data:
9 The definition of staff has been expanded compared with previous years to include games
testers. These people, who are present in the Group for over six months on average, are
monitored by Human Resources in the same way as the Group’s other employees.
Staff are defined as all employees registered at the end of the period, regardless of the type of
employment (full- or part-time), with an open-ended or fixed-term contract. Casual workers,
seasonal workers, freelancers, the self-employed, interns, those on work-study contracts, sub-
contractors and temporary workers are not included.
Employee-related data for the previous year have been reconstructed according to this new
definition so that this indicator can be monitored over time.
9 The male-female pay ratio is calculated for fields in which both men and women are
represented, i.e. 80% of Group employees. It is determined based on the male/female ratio for
each level of responsibility at each subsidiary, weighted by the corresponding headcount.