Ubisoft 2009 Annual Report Download - page 69

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65
1.4.3 Membership, role and duties of Board Committees
1.4.3.1 Membership of committees
In November 2007, the Board of Directors set up two specialist committees to help it examine specific
issues.
STRATEGY AND DEVELOPMENT COMMITTEE COMPENSATION COMMITTEE
Yves Guillemot, Chairman
Claude Guillemot, Secretary
Gérard Guillemot
Michel Guillemot
Christian Guillemot
Yves Guillemot, Chairman
Christian Guillemot, Secretary
Marc Fiorentino
1.4.3.2 Role and duties of Board Committees
The role and duties of Board Committees are described below, as well as in the Chairman's Report, in
accordance with Article L 225-37 of the French Commercial Code.
In its by-laws, the Board of Directors has set out the responsibilities and powers of its various permanent
committees, these being:
• the Strategy and Development Committee
• the Compensation Committee.
The Committees meet at the behest of their Chairman and may be called by any means. The
Committees may meet at any place and in any way, including by videoconferencing and
teleconferencing. They may only meet validly if at least half their members are present. The Strategy
and Development Committee meets at least twice annually and the Compensation Committee at least
once a year.
The agenda of the meetings is set by their Chairman. The Committees report on their work to the
subsequent Board Meeting in the form of oral statements, opinions, proposed recommendations or
written reports.
The Committees may not unilaterally decide to discuss issues overstepping their terms of reference.
They have no decision-making power but only that of making recommendations to the Board of
Directors.
The main responsibilities of the Strategy and Development Committee and the Compensation
Committee are summarized below:
STRATEGY AND DEVELOPMENT COMMITTEE COMPENSATION COMMITTEE
Consideration and examination of all decisions relating to
the major strategic, economic, employment, financial and
technological policies of the Company and Group
Examination, analysis and comparison with market
practices:
• examining and submitting proposals on the
compensation of corporate officers (fixed and variable
portions)
• giving opinions on the general stock option allocation
policy and more specifically the percentage allocated
to managers
• proposing an overall amount of directors’ fees
• approving information given to shareholders in the
annual report on the compensation of managers