Ubisoft 2009 Annual Report Download - page 177

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supports automatic verification and consistency checking of flows, the balance sheet, specific line
items in the income statement, etc. It also allows fast, reliable data reporting and is designed to make
the consolidated financial statements secure.
The Company has taken measures to shorten the process of producing the consolidated financial
statements and make it more reliable. For example, the Consolidation Department has drawn up
procedures, which are updated periodically, enabling subsidiaries to optimize understanding and
effectiveness of the solutions, and to guarantee the standardization of published accounting and
financial data:
 drawing up a Group chart of accounts,
 implementing automatic mapping between the corporate financial statements and the
consolidated financial statements,
 drawing up a user manual for the consolidation statement,
 drawing up a consolidation manual,
 drawing up an accounting policies manual.
The Consolidation Department also carries out ongoing monitoring so as to track and anticipate
changes to the regulatory framework applicable to Group companies.
3.1.3.3.2 Organization and security of information systems
With a view to continually improving its information system and in order to ensure the integrity of
accounting and financial data, the Company continues to invest in standardized solutions and
procedures, to meet the requirements and the constraints both of the local teams and of the Group.
All major subsidiaries are integrated in PeopleSoft – Oracle, for the accounting and management of
operational flows (procurement, manufacturing, logistics, etc.). This centralized application, which uses
a single database for all subsidiaries, allows the sharing of frameworks and transaction formats
(product database, customer and supplier files, etc.). A new version of this ERP solution will be
progressively rolled out to meet growth-related challenges.
With a view to integrating and automating accounting and financial solutions, the Group also continues
to search for solutions that will ultimately allow it to implement PeopleSoft – Oracle at the other foreign
subsidiaries. The computerization of data exchange (interfaces between accounting systems and the
consolidation system, daily integration of banking entries, automated payment issuing, etc.), has been
proven to secure processing and guarantees greater reliability of accounting processes.
A test review of the IT environment as regards the features of Peoplesoft – Oracle was carried out at
the start of March 2010 by KPMG. This task included access to applications and data, the
management of changes and projects as well as the management of operations. Areas with room for
improvement are the subject of an IT action plan which will be implemented from the next fiscal year.
Meetings are organized every quarter between the IT Department and the functional departments in
order to outline the intended changes and evaluate the potential impact on other applications.
The Hyperion consolidation and management forecasting applications are used by all Group
companies, providing an exhaustive and standardized view of business activities and accounting and
financial data. They help improve the effectiveness of information processing.
Similarly, special attention is paid to the security of IT data and processing. The IT Department is
looking to continually improve control levels in order to guarantee:
 network data security and scope for its recovery;
 the protection of online services from unauthorized access;
 the separation of networks’ operational responsibilities from those relating to IT operations;
 the identification of users’ responsibilities;
 the establishment of management procedures for remote equipment;