Fujitsu 2013 Annual Report Download - page 86

III. IMPLEMENTATION OF POLICIES REGARDING SHAREHOLDERS AND OTHER STAKEHOLDERS
1. Initiatives to Enliven Annual Shareholders’ Meetings and Facilitate Voting
Supplemental Information
Distribute invitation notices to Annual
Shareholders’ Meeting early
To give shareholders sufficient time to exercise voting rights, we make efforts to send invitation
notices three weeks prior to the Annual Shareholders’ Meeting.
Schedule Annual Shareholders’ Meeting to avoid
busiest days of overlap with other corporations’
annual meetings
To facilitate the attendance of as many shareholders as possible, since the Annual Sharehold-
ers’ Meeting held in June 2001 we have scheduled our Annual Shareholders’ Meeting to avoid
the busiest days of overlap with other corporations’ annual meetings.
Utilize electronic methods for exercise of
voting rights
To improve convenience and facilitate the exercise of voting rights for shareholders who are
unable to attend the Annual Shareholders’ Meeting, since the Annual Shareholders’ Meeting
held in June 2002 we have accepted the exercise of voting rights through electronic methods,
and since the Annual Shareholders’ Meeting held in June 2006 we have been using a platform
to allow institutional investors to electronically exercise voting rights.
Participation in Electronic Proxy Voting Platform and
Other Measures to Enhance the Proxy Voting Environ-
ment for Institutional Investors
Fujitsu participates in the electronic proxy voting platform operated by Investor Communica-
tions Japan (ICJ) as part of its efforts to enhance the proxy voting environment for institu-
tional investors.
Availability of English-language Notice of Convocation
of Annual Shareholders’ Meeting
(summary of Japanese)
Fujitsu creates an English-language Notice of Convocation of the Annual Shareholders’ Meeting
(contents correspond to the Japanese invitation and business report) and sends the notice to
foreign investors in order to promote a wider understanding of the proposals presented at the
shareholders’ meeting. The notice is disclosed on the Company website the same day it is sent to
shareholders as part of our policy to disclose information in a prompt, accurate, and fair manner.
Other To clarify the results of voting at the Annual Shareholders’ Meetings, in addition to public
notification of the results of the Shareholders’ Meetings, beginning with the Annual Sharehold-
ers’ Meeting held in June 2010, Fujitsu began posting the numbers of votes for and against
each resolution on its website.
2. Investor Relations Activities
Supplemental Information
Explanation by
Company
Representatives
Creation and Publica-
tion of Disclosure Policy
Fujitsu has established the following disclosure policy and made the policy available on its website.
Disclosure Policy
The Fujitsu Group’s corporate philosophy is articulated as the “Fujitsu Way,” comprised of our Corporate Vision,
Corporate Values, Principles, and Code of Conduct. By sharing and practicing the Fujitsu Way, we aim to con-
tinuously enhance the value of the enterprise through the continuous growth and development of the Fujitsu
Group. Our basic policy on disclosure is to enhance our management transparency by appropriate and timely
disclosure of our business activities and financial information. This ensures that investors, shareholders, and
all other stakeholders can understand how we are performing in enhancing our corporate value.
Basic Policy on Information Disclosure
Fujitsu emphasizes fairness and continuity in disclosure of information, in accordance with the Financial
Instruments and Exchange Act and other laws and regulations, as well as the rules of the exchanges on
which its shares are listed. Moreover, our policy is to be proactive in disclosing any information that we
judge to be effective for helping shareholders, investors and other stakeholders to deepen their under-
standing of Fujitsu, even if such disclosure is not required by laws, regulations, or other rules.
Methods of Information Disclosure
Fujitsu uses prescribed information disclosure methods (TDnet, EDINET, etc.) to disclose information which
it is required to disclose by law or regulation. Following disclosure, materials containing the disclosed
information may be made available on the Company’s website if deemed necessary. The Company may also
disclose information which it is not required to disclose by law or regulation. In these cases, the Company
will disclose the information as necessary, using an appropriate method of disclosure (press release, web-
site disclosure, seminar presentation, etc.) based on the contents.
Forward-looking Statements
Forward-looking statements included in disclosed information are based on management’s views and assump-
tions at the time the information was disclosed. A variety of changes in the internal and external business envi-
ronment may cause actual results to differ materially from those expressed or implied in such statements. The
Company strives to enhance the accuracy of forward-looking statements, and in cases where its outlook changes,
the Company discloses the change as necessary using an appropriate disclosure method.
Silent Period
The Company institutes a silent period beginning the day after its quarterly financial settlement date until the
day of the financial results announcement as a way to prevent financial information from being disclosed prior
to the formal announcement. During the silent period, the Company does not respond to inquiries regarding
its financial results. If the possibility arises that the Company’s financial results will differ significantly from
previous forecasts, however, the Company will disclose the change appropriately during the silent period.
084 FUJITSU LIMITED ANNUAL REPORT 2013