Ubisoft 2016 Annual Report Download - page 89

Corporate social responsibility
4
Employee-related indicators
4.2.4.2 Organization of fl exible working hours
Group policy, although complying with local legislation, provides
employees with a certain amount of fl exibility when it comes to
organizing their working hours.
In this same spirit, the Ubisoft Group introduced a fl extime policy,
primarily focusing on fl exible arrival and departure times for
employees. Employees can therefore adapt their hours to suit their
personal constraints, while still putting in their weekly hours. This
policy, which has been introduced by the majority of subsidiaries,
contributes to the well-being of the teams as well as to individual
work-related autonomy.
Furthermore, because Ubisoft’s business is highly seasonal, sustained
game pre-launch periods sometimes entail adjustments in working
conditions and additional support for teams (mandatory breaks,
provision of meals, massages, etc.).
4.2.4.3 Monitoring absenteeism rates
Number of days of employee absence by reason(1) 03/31/16 % 03/31/15 %
Illness (all reasons) 33,848 36% 38,234 48%
Occupational accident(2) 152 0% 337 0%
Maternity, paternity and parental leave 23,016 24% 18,133 23%
Leave for family events and personal reasons 35,730 38% 22,710 28%
Other 1,860 2% 926 1%
TOTAL 94,606 100% 80,340 100%
Group absenteeism rate linked to occupational accidents and illnesses(3) 1.34 1.70
Average number of days’ absence per employee 9.2 8.8
(1) Days of absence are defi ned in working days
(2) Occupational accident = fatal and non-fatal accidents occurring during or due to work, according to local practices. Occupational accidents are only recognized if they have
been reported to the relevant authorities and are being dealt with by said authorities
Please note that days of absence relating to occupational accidents are restricted to companies outside of France > 100 employees and French companies (accounting for
92.04% of Group employees at the end of March2016), unlike other types of absence. The impact of this restriction on the absenteeism rate is considered to be minor
(3) Calculation method = total number of days of absence over the scope used/sum of theoretical number by company of days worked without these absences
At the end of March 2016, the average number of days’ absence
per employee was 9.2, compared with 8.8 in the previous year. The
change is due to a combination of the following:
♦ an increase in the number of days’ absence linked to parenting
and family events. Ubisoft supports parents by implementing
specifi c policies on leave. To ensure equal opportunities and
employee wellness, these policies apply to both men and women;
♦ conversely, absenteeism due to illness has declined, averaging
3.3 days per person per year at the end of March 2016. This type
of absenteeism is low-level and is not a major issue for Ubisoft.
4.2.4.4 Supporting health and safety in the workplace
Promoting the well-being of its teams also means being attentive to the health and safety of its employees across the board.
As at the end of March 2016, the changes in indicators relating to health and safety in the workplace broke down as follows:
Health and safety in the workplace(1) 03/31/16 03/31/15
Number of occupational accidents with time off(2) 17 21
Number of fatal accidents 00
Frequency rate of occupational accidents with time off(3) 1.116 1.406
Severity rate of occupational accidents with time off(4) 0.010 0.0225
Number of occupational illnesses(5) 51
(1) For this indicator, occupational accidents and illnesses are only recognized if they have been reported to and are being dealt with by the relevant authorities
(2) Occupational accident = fatal and non-fatal accidents occurring during or due to work, according to local practices. Scope = companies outside of France > 100 employees and
French companies (accounting for 92.04% of Group employees at the end of March2016)
(3) Number of occupational accidents with time off/total per company (average annual headcount* theoretical number of annual hours worked per employee) x 1,000,000
(4) Number of days lost per occupational accident/total per company (average annual headcount* theoretical number of annual hours worked per employee) x 1,000
(5) Occupational illness recognized according to applicable local legislation
- Registration Document 2016 87