Ubisoft 2016 Annual Report Download - page 101

Corporate social responsibility
4
Societal indicators
to promoting education, secularism, community spirit and
acceptance of other people and cultures,
• various studios formed partnerships in 2015 to encourage
women and the LGBT community to get involved in the
technology sector (see section 4.2.2, “Diversity and inclusion”).
♦ Other programs are mainly aimed at supporting health and
disability via initiatives for children and adults.
• For several years now, Ubisoft Montreal has subsidized the
“Breakfast Club”, which provides children with a healthy and
balanced breakfast each morning as well as teaching them
about healthy eating. In 2015 staff raised CAD 50,000, enabling
303 children to have breakfast every day for a year. Over seven
years, Ubisoft Montreal has donated a total of CAD 724,000,
providing daily breakfasts for 626 children a year on average,
• in Australia, Ubisoft’s Sydney teams continued their partnership
with the Starlight Foundation. This foundation aims to provide
children in hospital with happy and entertaining places in which
to stay. As part of the Charity Jam, AUD 31,500 was donated in
2015. This donation will be used to pay for medical equipment
and facilities. Staff also enabled young people receiving palliative
care to spend an afternoon playing video games,
•in China, the Chengdu studio organized a day in a specialist
school to get children dancing with Just Dance,
• in France, in partnership with the “Petits Princes” association,
children with disabilities visited the Montpellier and Paris
studios to learn about the different stages of designing a game.
All French studios also took part in the Charity Jam for this
organization,
• in Romania, the collaboration with the “Light into Europe”
association has for the past few years involved Ubisoft employees
in training guide dogs for the blind and visually impaired in
order to acclimatize them to a working environment.
❙ 4.4.5 SUBCONTRACTORS AND SUPPLIERS
4.4.5.1 Considering employee-related
and environmental issues
inthepurchasing policy
Purchasing policies are coordinated at a central level and
implemented locally to ensure that the sourcing process is impartial
and to encourage healthy competition. Global framework agreements
have been phased in to take into account operational challenges and
the critical nature of purchasing.
The purchasing department has extended its scope to ensure that
purchasing is consistent throughout the Group. A new version of
the internal website was launched at the end of 2015, providing
greater transparency for the rules governing the purchasing process.
The Group’s code of ethics has been specifi cally designed to protect
Ubisoft from confl icts of interest and to ensure that purchases are
fair and proper.
Subsidiaries may adapt their approach in view of particular CSR
issues. For example, the Australian subsidiary prioritizes partners
involved in sustainable development actions by incorporating criteria
such as the use of biodegradable packaging or even the minimization
of transport. France and Germany include a specifi c sustainable
development clause in their calls to tender which requires their
service providers to confi rm their commitment to environmental
protection.
The majority of the studios and sites state that they systematically
favor partners who give the best guarantees in terms of environmental
and social commitment at the same budget and level of service.
4.4.5.2 Considering the employee-related
and environmental responsibility
ofsuppliers and subcontractors
Ubisoft is committed to the social responsibility of its suppliers,
particularly in terms of the employment of disadvantaged persons.
The Group invites its suppliers, during tenders carried out in France,
to submit any information demonstrating their involvement in
prioritizing/encouraging the employment of disadvantaged persons.
Ubisoft also strives to use suppliers who are environmentally
conscious.
Nearly all production facilities of Ubisoft’s assemblers in the EMEA
region are ISO 9001 certifi ed, which means that they comply with
the “Safety and quality” process, or ISO 14001 certifi ed, relating
specifi cally to the environment. Of these suppliers, Ubisoft’s main
logistics partner is even further committed to an environmental
approach: also ISO 50001 certifi ed for its energy management
system and a Sony “Green Partner”, this partner also ensures that
its suppliers comply with legal requirements regarding prohibited
substances.
Like the Montreal and Quebec studios, several sites have introduced
a supplier selection policy, incorporating environmental, employee-
related or ethical selection criteria in tenders:
♦
the Sydney subsidiary outsources its logistics services and
maintenance of its premises to companies that have adopted
an environmental policy;
♦ in Montreal, as part of the “Castle” project (see section 4.3.2.1),
the choice of furniture was outsourced to a company committed
to a responsible procurement approach, based solely in Quebec
and some of whose facilities are already ISO 14001 certifi ed.
Recycled and recyclable materials are used in its product design.
4.4.5.3 Outsourcing
As part of its video game production, publishing and distribution
business, Ubisoft mainly outsources services pertaining to IT
support, external/freelance development and related activities.
In 2015, this accounted for 17% of the Group’s external purchases
and charges.
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