Mitsubishi 2013 Annual Report Download - page 25

Development of internal control systems
Based on the Basic Policy as passed by resolution of the Board
of Directors, Mitsubishi Motors is continually working to ensure
compliance with laws and regulations and to promote proper,
effective business execution in line with changes in the domestic
and overseas environments. In particular, to ensure the reliabil-
ity of financial reporting pursuant to the Financial Instruments
and Exchange Act Mitsubishi Motors is implementing compa-
nywide measures under the leadership of the Internal Control
Promotion Committee.
Thorough information management
Mitsubishi Motors implements physical, technological, person-
nel and organizational measures to improve data security man-
agement based on its information security policy and internal
rules that conform to ISO 27001.
In addition, based on its Personal Information Protection
Policy, Mitsubishi Motors is building a management framework
to establish internal rules regarding protection of personal
information. Mitsubishi Motors has also assigned a person to
manage personal information management at each operational
headquarters and department under the direction of the Per-
sonal Information Officer. Mitsubishi Motors educates staff on
the subject through ongoing e-learning seminars and other
programs, and strives to safeguard personal information.
Internal Control Systems and Risk Management
Security trade control
Stringent management of exports
From the viewpoint of maintaining international peace and secu-
rity, Mitsubishi Motors sincerely believes in the importance of strict
trade controls to prevent the proliferation of weapons of mass de-
struction and the excessive accumulation of conventional weapons.
To ensure appropriate trade controls, Mitsubishi Motors has
established an Internal Security Trade Control Standard as a
management regulation. In accordance with the standard and
to ensure compliance with laws and regulations regarding secu-
rity trade controls the Supervisory Committee for Security Trade
Control was established under the direction of the president,
who acts as Chief Security Trade Control Officer. The legality
of export transactions is guaranteed by a management system
centered on the committee.
Development of risk management framework
We have put in place a companywide risk management system,
which we are improving. As in the preceding fiscal year, in fiscal
2013 we continue to identify five priority risks: business interrup-
tion resulting from a natural disaster, compliance with environ-
mental legislation, reinforcing quality-related systems, information
systems and information security. We are concentrating on initia-
tives aimed at reinforcing our ability to prevent such risks from
materializing by promoting and communicating policies among
related divisions and sharing these initiatives among management.
Disaster countermeasures and BCP initiatives
Mitsubishi Motors’ basic policy in times of disaster—defined as
occurrences that have a major impact on operations, such as
earthquake or other natural disaster or an outbreak of infec-
tious disease—is to ensure the safety of employees and their
families, as well as customers, and assist local communities. We
are preparing disaster countermeasures and business continuity
plans (BCPs) to this end.
In fiscal 2012, we conducted training that involved the
establishment of a backup headquarters in the Okazaki region,
premised on the scenario of an earthquake occurring directly
below Tokyo on a holiday and our Tokyo headquarters being
inoperable. In fiscal 2013, we plan to conduct a similar drill,
basing the scenario on an earthquake in the Nankai Trough.
By creating a companywide internal control system and risk management struc-
ture, and through employee education systems, we are working to ensure com-
pliance with relevant laws and regulations, as well as appropriate and stable
operations management.
Hiizu Ichikawa
Executive Vice President (Representative Director), Corporate Planning & Finance
President
Internal Control Promotion Committee
Evaluation Team
Evaluation
Department
Evaluation
Department
Personnel in charge
Departments
(Develop
internal
controls)
Afliated
companies
(Develop
internal
controls)
Departments
(Develop
internal
controls)
Afliated
companies
(Develop
internal
controls)
Departments Afliated
companies Departments Afliated
companies
Personnel in charge
Compliance with the Financial Instruments
and Exchange Act
(Development and evaluation of
internal controls over nancial reporting)
Compliance with the Companies Act
(Development of systems in line
with basic policies)
Internal Control Promotion Framework
MITSUBISHI MOTORS CORPORATION
Annual Report 2013 23