DHL 2012 Annual Report Download - page 125

One of the main functions of compliance management at Deutsche Post DHL
is to implement a systematic process which allows for the identication of potential
compliance risks, the evaluation of compliance matters relating to business partners,
co-ordinated reporting of any breaches of law or guidelines, the central management of
guidelines and the development and implementation of training and communication
on compliance. In particular,  saw the further development of guidelines govern-
ing the review process for business partners. ese now form a compulsory part of our
anti-corruption policy. In addition, steps were taken to improve Group-wide commu-
nication on compliance matters in order to remind employees of their relevance and
brief them specically on the code of conduct. is communication was supported by
training courses.
Working methods of the Board of Management and the Supervisory Board
As a German listed public limited company, Deutsche Post follows a dual manage-
ment system. e Board of Management is responsible for the management of the company.
It is appointed, overseen and advised by the Supervisory Board.
In addition to the board departments of the Chief Executive Ocer , the 
and the Board Member for Human Resources, the Board of Management also includes
the operating board departments of ,  , , 
and  .
With the consent of the Supervisory Board, the Board of Management has
established rules of procedure that lay down objectives for structure, management and
co- operation within the Board of Management. Within this framework, each board
member manages their department independently and informs the rest of the Board on
key developments at regular intervals. e Board of Management as a whole decides on
matters of particular signicance for the company or the Group. In addition to tasks that
it is prohibited by law from delegating, these include all decisions that must be presented
to the Supervisory Board for approval. e entire Board of Management also decides
on matters brought forth by one member of the Board of Management for decision by
the Board of Management as a whole.
In making their decisions, the members of the Board of Management may not
pursue personal interests or exploit business opportunities due to the company for their
own benet. ey are required to disclose any conicts of interest to the Supervisory
Board without delay.
e Supervisory Board advises and oversees the Board of Management and appoints
the members of the Board of Management. It has established rules of procedure that
include the fundamental principles of its internal structure, a catalogue of Board of
Manage ment transactions requiring its approval and rules for the Supervisory Board
committees. It meets at least twice every six months in a calendar year, with special
meetings held whenever particular developments or measures need to be discussed or
decided quickly. In nancial year , the Supervisory Board met for seven plenary
meetings,  committee meetings and one closed meeting, as described in the report of
the Supervisory Board.
e Board of Management and the Supervisory Board are in regular contact
regarding strategic measures, planning, business development, risk exposure and risk
management as well as company compliance. e Board of Management informs the
Supervisory Board promptly and comprehensively on all topics of signicance.
Members, page  f.
Mandates, page 
Members, page 
Mandates, page 
Page 
Page  ff.
Deutsche Post DHL Annual Report 
Corporate Governance
Corporate Governance Report
121