Fujitsu 2012 Annual Report Download - page 84

Utilize electronic methods for exercise of
voting rights
To improve convenience and facilitate the exercise of voting rights for shareholders who are
unable to attend the Annual Shareholders’ Meeting, since the Annual Shareholders’ Meeting
held in June 2002 we have accepted the exercise of voting rights through electronic methods,
and since the Annual Shareholders’ Meeting held in June 2006 we have been using a platform
to allow institutional investors to electronically exercise voting rights.
Participation in Electronic Proxy Voting Platform
and Other Measures to Enhance the Proxy Voting
Environment for Institutional Investors
Fujitsu participates in the electronic proxy voting platform operated by Investor Communica-
tions Japan (ICJ) as part of its efforts to enhance the proxy voting environment for institu-
tional investors.
Availability of English-language Notice of Convo-
cation of Annual Shareholders’ Meeting
(summary of Japanese)
Fujitsu creates an English-language Notice of Convocation of the Annual Shareholders’ Meeting
(contents correspond to the Japanese invitation and business report) and sends the notice to
foreign investors in order to promote a wider understanding of the proposals presented at the
shareholders’ meeting. The notice is disclosed on the Company website the same day it is sent to
shareholders as part of our policy to disclose information in a prompt, accurate, and fair manner.
Other To clarify the results of voting at the Annual Shareholders’ Meetings, in addition to public
notification of the results of the Shareholders’ Meetings, beginning with the Annual Sharehold-
ers’ Meeting held in June 2010, Fujitsu began posting the numbers of votes for and against
each resolution on its website.
2. Investor Relations Activities
Supplemental Information
Explanation by
Company
Representatives
Creation and Publication of
Disclosure Policy
Fujitsu has established the following disclosure policy and made the policy available on its
website.
Disclosure Policy
The Fujitsu Group’s corporate philosophy is articulated as the “Fujitsu Way,” comprised of our
Corporate Vision, Corporate Values, Principles, and Code of Conduct. By sharing and practicing
the Fujitsu Way, we aim to continuously enhance the value of the enterprise through the con-
tinuous growth and development of the Fujitsu Group. Our basic policy on disclosure is to
enhance our management transparency by appropriate and timely disclosure of our business
activities and financial information. This ensures that investors, shareholders, and all other
stakeholders can understand how we are performing in enhancing our corporate value.
Basic Policy on Information Disclosure
Fujitsu emphasizes fairness and continuity in disclosure of information, in accordance with the
Financial Instruments and Exchange Act and other laws and regulations, as well as the rules of
the exchanges on which its shares are listed. Moreover, our policy is to be proactive in disclosing
any information that we judge to be effective for helping shareholders, investors and other
stakeholders to deepen their understanding of Fujitsu, even if such disclosure is not required by
laws, regulations, or other rules.
Methods of Information Disclosure
Fujitsu uses prescribed information disclosure methods (TDnet, EDINET, etc.) to disclose informa-
tion which it is required to disclose by law or regulation. Following disclosure, materials contain-
ing the disclosed information may be made available on the Company’s website if deemed
necessary. The Company may also disclose information which it is not required to disclose by law
or regulation. In these cases, the Company will disclose the information as necessary, using an
appropriate method of disclosure (press release, website disclosure, seminar presentation, etc.)
based on the contents.
Forward-looking Statements
Forward-looking statements included in disclosed information are based on management’s
views and assumptions at the time the information was disclosed. A variety of changes in the
internal and external business environment may cause actual results to differ materially from
those expressed or implied in such statements. The Company strives to enhance the accuracy of
forward-looking statements, and in cases where its outlook changes, the Company discloses the
change as necessary using an appropriate disclosure method.
Silent Period
The Company institutes a silent period beginning the day after its quarterly financial settlement
date until the day of the financial results announcement as a way to prevent financial informa-
tion from being disclosed prior to the formal announcement. During the silent period, the Com-
pany does not respond to inquiries regarding its financial results. If the possibility arises that the
Company’s financial results will differ significantly from previous forecasts, however, the Company
will disclose the change appropriately during the silent period.
082 FUJITSU LIMITED ANNUAL REPORT 2012