Vistaprint 2008 Annual Report Download - page 111

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TABLE OF CONTENTS
INFORMATION ABOUT THE ANNUAL GENERAL MEETING AND VOTING ................. 2
What is the purpose of the annual meeting? .................................................... 2
Who can vote? ........................................................................... 2
How many votes do I have? ................................................................ 2
Is my vote important? ..................................................................... 2
How do I vote? .......................................................................... 2
Can I change my vote after I have mailed my proxy card or after I have submitted my proxy to vote my
shares over the Internet or by telephone? .................................................... 3
Can I vote if my shares are held in “street name”? ............................................... 3
What constitutes a quorum? ................................................................ 3
What vote is required for each item? ......................................................... 4
How will votes be counted? ................................................................ 4
Who will count the votes? .................................................................. 4
Will my vote be kept confidential? ........................................................... 4
How does the Board of Directors recommend that I vote on the proposals? ........................... 4
Will any other business be conducted at the meeting or will other matters be voted on? ................. 4
Where can I find the voting results? .......................................................... 5
How and when may I submit a shareholder proposal, including a shareholder nomination for director, for the
2009 annual general meeting? ............................................................. 5
What are the costs of soliciting these proxies? .................................................. 5
Will the 2008 financial statements be presented to the annual meeting? .............................. 5
How can I obtain an Annual Report on Form 10-K? ............................................. 6
Householding of Annual Meeting Materials .................................................... 6
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT ........ 7
Section 16(a) Beneficial Ownership Reporting Compliance ....................................... 9
PROPOSAL 1—ELECTION OF DIRECTORS .............................................. 10
Nominees for Class III Directors (Terms to Expire at the 2008 Annual General Meeting) ................ 10
Class I Directors (Terms Expire at the 2009 Annual General Meeting) ............................... 11
Class II Directors (Terms Expire at the 2010 Annual General Meeting) .............................. 11
CORPORATE GOVERNANCE ........................................................... 12
General ................................................................................ 12
Determination of Independence ............................................................. 12
Director Nomination Process ............................................................... 13
Board of Directors Meetings and Committees .................................................. 13
Audit Committee ......................................................................... 14
Compensation Committee .................................................................. 15
Nominating and Corporate Governance Committee .............................................. 15
Communicating with the Independent Directors ................................................ 15
Report of the Audit Committee .............................................................. 16
Certain Relationships and Related Transactions ................................................. 17
Policies and Procedures for Related Party Transactions ........................................... 17
INFORMATION ABOUT EXECUTIVE OFFICERS ......................................... 19
Background Information ................................................................... 19
EXECUTIVE COMPENSATION .......................................................... 21
Compensation Discussion andAnalysis ....................................................... 21
Overview and Context ..................................................................... 21
Compensation Philosophy, Guiding Principles and Background .................................... 21
Compensation Committee Approach ......................................................... 21
Compensation Components for Executives .................................................... 22
Executive Retention and Other Agreements .................................................... 25
Proxy Statement