DHL 2004 Annual Report Download - page 11

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Mandates of the Board of Management — Report by the Supervisory Board
Report by the Supervisory Board
Josef Hattig
Chairman of the Supervisory Board
Josef Hattig trained as a commercial clerk before studying law and political science. Following
positions as
Gerichtsassessor
(junior court officer) and a management assistant, he joined
Dortmund brewery Thier & Co., where he held a management position from 1965 to 1972. From
1972 to 1997, he was the Managing Director of Bremen-based brewery Beck & Co. From the fall of
1997 to July 2003, he was Senator for Economic Affairs and Ports. Josef Hattig was also President
of the German Brewers Association and Chairman of the Bremen Chamber of Commerce.
In fiscal year 2004, the Supervisory Board performed the duties assigned to it by law and
the Articles of Association. In addition to regularly advising the Board of Management
and monitoring its corporate management, it was involved in important company deci-
sions. In fiscal year 2004, the Board of Management regularly informed the Supervisory
Board in a timely and comprehensive manner of all issues concerning the company’s
planning, business development, risks, risk management, strategic measures, as well as
important business transactions and projects. In particular, all measures requiring the
approval of the Supervisory Board were discussed at length, as was the company’s strategic
focus. The Chairman of the Supervisory Board was continuously informed by the Board
of Management about important business transactions and forthcoming decisions,
including between Supervisory Board meetings.
The Supervisory Board met three times each in the first and second halves of the
year. Mr. van Agtmael was not able to attend more than half of the meetings in person;
however, he was involved in decision-making and voted on all resolutions.
The subjects of the Supervisory Board meetings were transactions requiring the
approval of the Supervisory Board, in particular the placement of shares of Deutsche
Postbank AG. In particular, the Supervisory Board and the Board of Management also
held detailed discussions and adopted appropriate resolutions prior to the acquisition of
the express company Blue Dart in India and the US companies SmartMail and QuikPak
by the MAIL Corporate Division, as well as the sale of McPaper AG with effect from
January 1, 2006. In addition, the Supervisory Board was regularly informed about the
progress of the Group-wide STAR value creation program. A further key area of its work
was the progress of the integration projects in the EXPRESS Corporate Division in
Europe. The relocation of the European air freight hub to Leipzig was also discussed. The
EXPRESS Corporate Division’s business development in the USA, and in particular the
integration of Airborne Inc. acquired in 2003, was discussed in detail at all meetings of
the Supervisory Board and the Finance and Audit Committee.
The Executive Committee of the Supervisory Board met five times. The main topics
of these meetings were issues concerning the Board of Management and further develop-
ments to corporate governance, in addition to preparations for the Supervisory Board
meetings. The Committee conducted a survey to review the efficiency of the Supervisory
Board’s work and presented the findings to it in a report. The Supervisory Board’s work
was rated extremely positively, and suggestions for minor operational improvements were
implemented.
To our Shareholders
7
To our ShareholdersThe CompanyGroup Management ReportConsolidated Financial StatementsAdditional Information