Staples 2014 Annual Report Download - page 22
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CORPORATE GOVERNANCE
18 STAPLES Notice of Annual Meeting of Stockholders
COMMUNICATING WITH OUR BOARD
Our Board will give appropriate attention to written
communications that are submitted by shareholders, and will
respond if and as appropriate. Absent unusual circumstances
or as contemplated by the committee charters, the Chairperson
of the Board (if an independent director), or the Lead Director
(if one is appointed), or otherwise the Chairperson of the
Nominating and Corporate Governance Committee, with the
advice and assistance of our General Counsel, is primarily
responsible for monitoring communications from shareholders
and other interested parties and for providing copies or
summaries of such communications to the other directors as
he or she considers appropriate.
Under procedures approved by our independent directors
and subject to the advice and assistance from our General
Counsel, communications are forwarded to the Chairperson
of the Board (if an independent director), the Lead Director
(if one is appointed), or otherwise the Chairperson of
the Nominating and Corporate Governance Committee,
who monitor communications from shareholders and
other interested parties. Copies or summaries of such
communications are provided to all directors, if such persons
consider it important and appropriate for all directors to know.
In general, communications relating to corporate governance
and corporate strategy are more likely to be forwarded than
communications relating to ordinary business affairs, personal
grievances and matters as to which we tend to receive repetitive
or duplicative communications. In addition, as provided by our
Guidelines, if a meeting is held between a major shareholder
(including institutional investors) and a representative of the
independent directors, the Independent Lead Director will
serve, subject to availability, as such representative of the
independent directors.
Shareholders who wish to send communications on any topic
to our Board should address such communications to The
Board of Directors, c/o Corporate Secretary, Staples, Inc.,
500 Staples Drive, Framingham, Massachusetts 01702.