Alaska Airlines and Horizon Air 2009 Annual Report Download - page 21

How are shares voted that are held in a
Company 401(k) plan?
On the record date, 1,634,883 shares were
held in trust for Alaska Air Group 401(k) plan
participants. The trustees, Vanguard
Fiduciary Trust Company (Vanguard) and
Fidelity Management Trust Company
(Fidelity), provided instructions to each
participant who held shares through the
Company’s 401(k) plans on the record date.
Vanguard sent a Notice of Proxy and Access
Instructions to participants; Fidelity mailed
full sets of proxy materials. The trustees will
vote only those shares for which instructions
are received from participants. If a
participant does not indicate a preference
as to a matter, including the election of
directors, then the trustees will not vote the
participant’s shares on such matters.
To allow sufficient time for voting by the
trustee, please provide voting instructions
no later than 11:59 p.m. Eastern Time on
Thursday, May 13, 2010. Because the
shares must be voted by the trustee,
employees who hold shares through the
401(k) plans may not vote these shares at
the meeting.
May I vote in person at the meeting?
We will pass out a ballot to any record
holder of our stock who requests a ballot at
the meeting. If you hold your shares through
a broker, you must bring a legal proxy from
your broker in order to vote by ballot at the
meeting. You may request a legal proxy from
your broker by indicating on your voting
instruction form that you plan to attend and
vote your shares at the meeting, or at the
internet voting site to which your voting
materials direct you. Please allow sufficient
time to receive a legal proxy through the
mail after your broker receives your request.
Because shares held by employees in the
401(k) plans must be voted by the trustee,
these shares may not be voted at the
meeting.
Can I receive future materials via the
internet?
If you vote on the internet, simply follow the
prompts for enrolling in the electronic proxy
delivery service. This will reduce the
Company’s printing and postage costs, as
well as the number of paper documents you
will receive.
Registered stockholders may enroll in that
service at the time they vote their proxy or at
any time after the Annual Meeting and can
read additional information about this option
and request electronic delivery by going to
www.computershare.com/us/investor. If you
hold shares beneficially, please contact your
broker to enroll for the electronic proxy
delivery service.
At this time, employee participants in a
Company 401(k) plan may not elect to
receive notice and proxy materials via
electronic delivery.
If you already receive your proxy materials
via the internet, you will continue to receive
them that way until you instruct otherwise
through the website referenced above.
How many shares must be present to hold
the meeting?
A majority of the Company’s outstanding
shares entitled to vote as of the record
date, or 17,880,813 shares, must be
present or represented at the meeting and
entitled to vote in order to hold the meeting
and conduct business (i.e., to constitute a
quorum). Shares are counted as present or
represented at the meeting if the
stockholder of record attends the meeting; if
the beneficial holder attends with a “legal
proxy” from the record holder; or if the
record holder has granted a proxy, whether
by returning a proxy card or by telephone or
internet, without regard to whether the proxy
actually casts a vote or withholds or
abstains from voting.
ŠProxy
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