Marks and Spencer 2009 Annual Report Download - page 123

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Shareholder information
Managing your shares
The Company’s register of shareholders is maintained by our
Registrar, Equiniti. Shareholders with queries relating to their
shareholding should contact Equiniti directly using the details
overleaf.
Duplicate documents
Currently around 10,000 of our shareholders have more than one
account on the share register, which means they often receive
duplicate documentation and split dividend payments. If you fall
into this group and would like to combine your accounts, please
contact Equiniti.
Dividends
These are paid in January and July each year and shareholders
can choose one of the followng payment methods:
If you are still receiving a cheque for your dividend payments, why
not let us pay the money straight into your bank account? You will
then have the cleared funds on the payment date. Those selecting
this payment method receive a consolidated tax voucher each
January. However, we are able to send a tax voucher with each
payment, if preferred.
To change how you receive your dividends either logon
to shareview.co.uk or contact Equiniti.
Corporate website
In 2008 we launched our new corporate website which provides a
wealth of information on M&S. Much of the information requested
from our shareholder helpline can be found on our website in
the investor section. You can even register to receive investor
related alerts by email as news on M&S is released. These include
our half year results and trading statements, which are not mailed
to shareholders. The directors are responsible for the maintenance
and integrity of the financial information on our website.
This information has been prepared under the relevant accounting
standards and legislation.
Electronic communications
In line with our Plan A commitments we actively encourage
shareholders to help reduce the amount of paper we send out.
Shareholders who receive communication electronically receive
information from the Company more quickly. They also have access,
via our website, to information that is not mailed to shareholders
e.g. half year results, trading statements, results presentations,
news updates and more.
Even though substantial changes were made to reduce the
documentation we mailed this year we still used over 45 tonnes
of paper. This is something we want to reduce further, and
shareholders can help with this.
To encourage shareholders to elect to receive information
electronically we are offering a 10% off voucher to spend
when shopping online at marksandspencer.com and
free entry into our prize draw with the chance to win
one of three laptop computers.
Go to marksandspencer.com/annualreport09
to find out more and read the terms and conditions.
Ordinary shares
As at 28 March 2009, there are 224,271 holders of ordinary shares whose shareholdings are analysed below.
Percentage
Number of of total Number of Percentage of
holdings shareholders ordinary shares ordinary shares
Range
1 – 500 110,860 49.43 22,226148 1.41
501 –1,000 45,426 20.25 33,992,620 2.16
1,001 – 2,000 34,945 15.58 50,008,963 3.17
2,001 – 5,000 23,569 10.51 72,247,698 4.58
5,001 – 10,000 5,964 2.66 41,526,349 2.63
10,001 – 100,000 2,863 1.28 65,467,712 4.15
100,001 – 1,000,000 465 0.21 167,942,467 10.64
1,000,001 – HIGHEST 179 0.08 1,124,382,962 71.26
Total 224,271 100.00 1,577,794,919 100.00
Many private investors hold their shares through nominee companies, therefore the percentage of shares held by private holders is
much higher than that shown – we estimate approximately 30%.
Percentage
Number of of total Number of Percentage of
holdings shareholders ordinary shares ordinary shares
Holders
Private holders 213,582 95.23 298,670,013 18.93
Institutional and Corporate holders 10,689 4.77 1,279,124,906 81.07
Total 224,271 100.00 1,577,794,919 100.00
Direct to a
bank account
Paid in
foreign
currencies
Reinvested
in M&S
Shares
Paid by
cheque