EMC 2002 Annual Report Download - page 108

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COMPLY WITH EMC'S RECORD RETENTION POLICIES
EMC's Records Management Program and other EMC policies and procedures are
designed to ensure legal compliance, preservation of and access to important
records, and reduction of costs associated with maintaining large volumes of
unnecessary documents. They require certain documents and records to be retained
for specified periods. Draft and other documents not required to be retained
under such EMC policies and procedures or otherwise by applicable law should be
destroyed regularly in the ordinary course of business. However, if you become
aware of a subpoena or a litigation or investigation that relates to EMC and you
have documents that may be relevant, you must retain and preserve those
documents, including e-mails and other documents that may otherwise be
automatically deleted or destroyed, until you are advised by the Office of the
General Counsel otherwise. You should also promptly notify the Office of the
General Counsel of any subpoena or litigation or investigation that relates to
EMC for which you believe EMC may have relevant documents.
CONCLUSION
EMC takes seriously its legal and ethical obligations. As an employee of EMC,
you should always conduct yourself with integrity and in compliance with laws
and EMC policies, including these Guidelines. Failing to do so may put you and
EMC at risk and could subject you to disciplinary action, up to and including
termination of employment. By doing what is right, you help EMC move forward
with continued success.
Questions and Guidance
You may have questions about your responsibilities under these Guidelines or
require specific guidance about a particular situation. In these instances, you
should promptly speak to your manager or the Office of the General Counsel.
Violations
If you know of or suspect a violation of applicable laws or regulations, these
Guidelines, or any EMC policy, you must promptly report such violation in any of
the following ways:
. Contact the Office of the General Counsel by telephone (508-435-1000 ext.
77267), by facsimile (508-497-8079) or by e-mail ([email protected])
. Contact EMC's hotline by telephone (877-764-0557)
. Contact the Audit Committee of the EMC Board of Directors by e-mail
([email protected]) or by mail (Alertline, PMB 3767, 13950
Ballantyne Corporate Place, Charlotte, NC 28277).
Any reported violation will be kept anonymous and confidential to the maximum
extent possible. Such reports may be made anonymously by using any of the
methods set forth above. Although reports of violations or suspected violations
under these Guidelines may be made verbally, employees are encouraged to make
any such reports in writing, which assists the investigation process.
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