Ubisoft 2003 Annual Report Download - page 119

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FINANCIAL REPORT
2004 119
06
Report from the Chairman of the Board of Directors
Financial Management handles operations involving interest
rate derivatives and coordinates cash flow management for
the French and foreign subsidiaries.
It ensures that policies governing the management of interest
rate risk, foreign exchange risk and liquidity correspond with
published financial information.
It delegates authority to a limited number of employees, who
are the only ones empowered by general management
to engage in certain financial operations on behalf of the
subsidiaries, in accordance with predefined thresholds and
authorizations.
The Financial Communications department distributes the
financial information required for a proper understanding of
the group's strategy to shareholders, financial analysts,
investors and so on.
The Information Technology department (ITD) manages the
development of specific tools for all subsidiaries and participates
in the selection of IT solutions. It is responsible for deploying,
coordinating and developing ERP (enterprise resource
planning) within the group, monitors progress on IT projects
on a regular basis, and ensures that they correspond to
operational needs.
6.4.2 Implementation of resources
An approach focused on product integration
As a part of overall ERP operations, the purchasing management
module is a good example of the integration of company
data.
On the operational side (sales and manufacturing), this module
has become the common platform between the EMEA team
(Europe Zone/Middle East/Asia) and the zone's distribution
subsidiaries.
People Soft is a centralized application that draws on a single
database and ensures that all the subsidiaries share the same
product database and use the same format for their transactions.
This arrangement offers more reliable information for all
participants in the logistics chain.
Data security
Ubisoft is implementing an extensive automation policy. In
the field of accounting, the computerization of data
exchanges (interfaces between accounting systems and
the consolidation system, daily entry of bank transactions,
automated payment processing and so on) optimizes processing
security. Particular attention is being paid to the security of
computerized data and data processing (physical and logical
access control, archiving, back-ups etc.).
Audits are required to achieve and maintain a satisfactory
level of security in the management of computer networks.
These audits must guarantee:
●The security of data circulating within networks.
●Protection of connected departments against unauthorized
access.
●The separation of operational responsibility for networks
from responsibility for computer operations.
●A definition of the responsibilities of the various parties.
●The development of management procedures for remote
equipment.
●Any verifications that may be required to protect the
confidentiality and integrity of data transmitted via public
networks and to protect connected systems.
●The availability of services and connected systems.