Staples 2007 Annual Report Download - page 14

Stockholders who intend to present proposals at our 2009 Annual Meeting and desire to include such proposals
in our proxy materials relating to that meeting should contact our Corporate Secretary at 500 Staples Drive,
Framingham, Massachusetts 01702. Such proposals must be received at our principal corporate offices in
Framingham, Massachusetts at the address set forth in the preceding sentence not later than December 29, 2008 and
must be in compliance with applicable laws and Rule 14a-8 under the Securities Exchange Act of 1934 in order to be
considered for possible inclusion in the proxy statement and form of proxy for our 2009 Annual Meeting.
If a stockholder wishes to present a proposal or nominate a director candidate for election at our 2009 Annual
Meeting and the proposal or nomination is not intended to be included in our proxy statement for such meeting, the
stockholder must give advance notice to us in accordance with our by-laws, as further described below. If a
stockholder gives notice of such a proposal or nomination after the applicable deadline, the stockholder will not be
permitted to present the proposal or nomination to the stockholders for a vote at the meeting. For our 2009 Annual
Meeting, our Corporate Secretary generally must receive such a notice at 500 Staples Drive, Framingham,
Massachusetts 01702 not less than 90 nor more than 120 days before the first anniversary of our 2008 Annual Meeting;
provided, however, that if the date of our 2009 Annual Meeting is more than 30 days before or more than 70 days
after such anniversary date, our by-laws provide that notice by the stockholder must be received not more than
120 days before our 2009 Annual Meeting nor less than 90 days before our 2009 Annual Meeting, or if later, the tenth
day following the day on which we first publicly announce the date of our 2009 Annual Meeting.
Householding of Annual Meeting Materials
Some banks, brokers and other nominee record holders may be participating in the practice of ‘‘householding’’
proxy statements, annual reports and notices of Internet availability of proxy materials. This means that only one copy
of our proxy statement, annual report or notice of Internet availability of proxy materials may have been sent to
multiple stockholders in your household. We will promptly deliver a separate copy of these documents to you if you
write, email or call our Investor Relations department at 500 Staples Drive, Framingham, Massachusetts 01702, email:
[email protected], or telephone: [phone]. If you want to receive separate copies of the proxy statement,
annual report or notice of Internet availability of proxy materials in the future, or if you are receiving multiple copies
and would like to receive only one copy for your household, you should contact your bank, broker, or other nominee
record holder, or you may contact us at the above address, email or phone number.
Electronic Delivery of Stockholder Communications
If you received your Annual Meeting materials by mail, we encourage you to conserve natural resources, as well
as significantly reduce our printing and mailing costs, by signing up to receive your stockholder communications via
e-mail. To sign up for electronic delivery, visit www.proxyvote.com. Your electronic delivery enrollment will be effective
until you cancel it, which you may do at any time by following the procedures described at the website listed above. If
you have questions about electronic delivery, please write, email or call our Investor Relations department at 500
Staples Drive, Framingham, Massachusetts 01702, email: [email protected], or telephone: [phone].
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