Tech Data 2013 Annual Report Download - page 149

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Schedule “N” - OPERATIONAL PROCEDURES FOR HARDSHIP WITHDRAWALS BY PHONE
2. Assuming the Participant has met initial Plan requirements, the Participant Services Representative enters the hardship request.
Plan requirements are as follows:
• The individual is an actively employed Participant with an available hardship balance;
• All loanable assets have been exhausted;
3. The Trustee mails the hardship withdrawal application and procedures to the Participant's home.
4. The Participant adheres to the following procedures to execute the transaction:
• Reviews the application carefully and notes the expiration date.
• Signs the application and procedures page.
• Makes copies of the required documentation noted on the second page of the procedures.
• Submits the signed application, signed procedures and required documentation to:
Regular Mail:
Fidelity Investments
Tech Data Corporation
P.O. Box 770001
Cincinnati, OH 45277-0018
Overnight Mail:
Fidelity Investments
Tech Data Corporation
100 Crosby Parkway
Mailzone: KCIF~C
Covington, KY 41015
The required documentation includes one of the following:
• Purchase (excluding mortgage payments) of primary residence
A copy of the Purchase and Sale Agreement signed by both the buyer and seller, or a copy of the Construction Contract for new
construction and a copy of estimated closing costs.
1.
The Participant calls the Trustee to request a hardship withdrawal.
• All other non-hardship, in-
service withdrawals have been made (including from protected sources and age 59 ½ withdrawals);
• The Participant provides documentation evidencing that the hardship withdrawal meets one of the IRS's four safe harbor provisions and
signs a declaration to that effect;
•
Distributions cannot exceed the amounts of the demonstrated hardship, plus any amounts needed to cover tax liabilities associated with the
distribution.
5.
The Trustee receives the Participant's application and reviews it for the Participant's signature and required documentation.